Librarian/Archivist Assistant 1
About this role
Tennessee Department of State
Division of Tennessee State Library and Archives
Supervisor: Micrographics Manager
Summary: Operates micrographics and other document imaging technologies to transfer historical and current records to microfilm and/or digital files.
Duties/Responsibilities:
- Operates imaging equipment, including rotary and planetary microfilm cameras, digital (DLSR) cameras, microfilm scanners, and digital archive writer.
- Operates related micrographics equipment, such as light meters, mechanical book cradles, and other items.
- Performs image capture from a range of archival and library materials to very exacting standards, consistently and productively.
- Handles rare or fragile originals skillfully to prevent damage during the image process.
- Performs various quality control checks and monitors the quality of images produced; makes adjustments as necessary to focus, value, lighting, and orientation of digital files.
- Prepares daily work reports and accurate and timely records and logs of projects.
- Performs general record keeping and clerical duties.
- Performs other related duties as assigned.
Education and Experience:
- Education equivalent to graduation from a standard high school
- Demonstrated experience working with computers.
- Experience using digital cameras, image processing software, and/or scanners preferred
- Possesses good interpersonal skills to communicate effectively with staff, both verbally and in writing.
- Understanding of image capture production methods and equipment and ability to use this information to troubleshoot systems.
- Ability to analyze and synthesize data with a strong attention to detail.
- Ability to be self-motivated, work independently or as part of a team, set and meet deadlines, and demonstrate problem solving skills.
- Ability to organize materials in a logical filing sequence.
- Ability to keep records, track production, and draft basic statistical reports.
- Ability to perform repetitive tasks.
- Physical requirements for this position to include good vision, dexterity and the ability to lift equipment, boxes, records, etc., weighing up to 50 pounds.
- Assists the organization in creating a safe and healthy working environment by working safely with the equipment provided
- Follows instructions given for health and safety purposes and immediately reports any unsafe working practices or hazardous working conditions
- Takes whatever measures are necessary to protect the collections from loss, mutilation or theft
Company at a glance
Tre Hargett was elected by the Tennessee General Assembly to serve as Tennessee’s 37th secretary of state in 2009 and re-elected in 2013, 2017, 2021, and 2025. Secretary Hargett is the chief executive officer of the Department of State with oversight of more than 300 employees. He also serves on 16 boards and commissions, on two of which he is the presiding member. The services and oversight found in the Secretary of State's office reach every department and agency in state government.
Accuracy, cost-effectiveness and accountability drive every decision within the department. Secretary Hargett places a premium on customer service while leveraging technology to create efficiencies that benefit taxpayers with a customer-centered approach to state government. These factors and more are reasons why the Tennessee Department of State has been designated by the Tennessean a Top Workplace in 2019 and 2020.
The Secretary of State’s office is responsible for keeping a register of the official acts and proceedings of the governor and providing those records to the General Assembly. It also must keep track of all acts and resolutions adopted by the General Assembly and all state administrative rules and regulations.
The office also collects and maintains other business records for the state, including corporate charters, annual report, trademarks and the execution of notary commissions.
Divisions include the Division of Administrative Procedures, Division of Business and Charitable Organizations, Division of Elections, Division of Publications, Division of Records Management, and the Tennessee State Library and Archives.
Top Benefits
- State of Tennessee benefits package
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