Administration & Financial Assistant

Sword Services Greece is an IT Services and Software Solutions provider company, driving EU Institutions and Global Leaders in their Digital & IT transformation. As part of the Sword Services Greece team, you'll leverage your expert IT competency to drive critical projects, ensuring rapid, precise delivery that consistently meets, and often exceeds, the expectations of our global clients.

About the role...

We are currently seeking an experienced Administration & Financial Assistant to join our team. The successful candidate will work in a multinational environment on a multitude of tasks supporting our business operations, ensuring the effective administration of contracts, invoicing processes, financial reporting activities, and overall operational financial consistency across our projects and services.

What you will do...

• Prepare and maintain monthly operational and financial reports.
• Support revenue and cost tracking activities across projects and business units.
• Manage customer invoicing processes and ensure timely issuance of invoices.
• Follow up on outstanding payments and coordinate with clients regarding payment status.
• Monitor client and subcontractor contracts throughout their lifecycle.
• Track contract consumption and ensure compliance with contractual obligations and budgets.
• Maintain accurate records of contracts, amendments, and related documentation.
• Assist with financial reconciliations and operational controls.
• Liaise with internal stakeholders to ensure consistency and accuracy of financial and administrative data.
• Support the preparation of management reports and ad hoc financial analyses.
• Contribute to process improvement initiatives aimed at enhancing operational efficiency.

Technical Skills required...

• Bachelor's degree in Finance, Accounting, Business Administration, Economics, or a related field.
• Minimum 2 years of professional experience in financial administration, accounting support, contract administration, or a similar role.
• Experience in preparing financial and operational reports.
• Hands-on experience with invoicing, accounts receivable follow-up, and payment monitoring.
• Understanding of contract management and administrative processes.
• Knowledge of financial controls and compliance procedures.
• Experience supporting multinational organizations.
• Strong knowledge of Microsoft Office Suite, particularly Excel.
• Excellent organizational and document management skills.
• Strong written and verbal communication skills in English.

Experience in the following will be considered as an asset:

• Experience working within IT services, consulting, or project-based environments.

Behavioral Attributes...

• Self Development: Shows eagerness to grow and achieve more in respective area of expertise;
• Adaptability / Flexibility: Shows ability to cope with fast changing technologies and requirements;
• Solution focused mindset: Focus on work quality results with attention to detail and delivery of tasks within agreed deadlines;
• Focus on Customer either internal or external;
• Creativity & Initiative: Proposes ideas and solutions to existing ways of working, takes initiatives, identifies risks and works proactively;
• Teamwork: Collaborates effectively & efficiently with various diverse and geographically distributed work teams;
• Accountability: Shows strong sense of responsibility and ownership of the activities assigned.

Our Culture...

At Sword, our values define how we behave towards our colleagues and clients, and that is Respect and Collaboration. We believe that together we achieve more! Grasp a taste of our daily life at our Sword Services Greece Experience page on .

Please submit your CV in English. All applications will be treated as strictly confidential.

At Sword we are dedicated to fostering a diverse and inclusive workplace and we ensure that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. Discrimination based on sex, racial or ethnic origin, religion or belief, disability, age, sexual orientation or marital status, physical or mental disability, or any other factor protected by applicable laws and regulations is prohibited. As part of our culture, we respect human rights and focus on creating a positive workplace, where all employees are valued, and where diversity and inclusion are a vital part of our everyday working experience.

If you don't tick all the boxes but feel you have some of the relevant skills and experience, we're looking for, please do consider applying and highlight your transferable skills and experience. If we can do anything to help make the hiring process more accessible, please let our talent acquisition team know when you apply so we can support any adjustments.