Shipping Documentation Intern
About this role
Location: Singapore
Type: 6-Month Internship (Commencing 10 August 2026)
Allowance: SGD 1,000 / month
About the Internship
This internship is ideal for Polytechnic or University students who are curious about
logistics, shipping, or supply chain operations. You’ll get hands-on exposure to real
freight operations while being guided by an experienced team; no prior experience
required.
Training will be provided, and you’ll learn by doing.
What You’ll Be Doing
Operational Support
- Assist the team with shipment bookings and coordination with carriers, agents,
and shippers.
- Support preparation and checking of shipping documents (e.g. Bills of Lading,
invoices, permits) under guidance.
- Help prepare pre-alerts and organise shipping paperwork for overseas agents.
- Support billing checks to ensure shipment details are accurate.
Documentation & Tracking
- Assist in preparing and verifying Bills of Lading (BL).
- Maintain and update shipment records in internal systems.
- Support email communication with customers and overseas agents on shipment
status.
Team & Problem-Solving Support
- Help follow up on documentation or booking issues to keep shipments on track.
- Provide backup support to teammates during leave or busy periods.
- Carry out ad-hoc tasks assigned by the team to support daily operations.
What You’ll Learn (Learning Outcomes)
By the end of this internship, you will:
- Understand the end-to-end shipping workflow (from booking to final delivery).
- Gain hands-on experience with shipping documents such as Bills of Lading,
invoices, and permits.
- Learn how freight forwarders coordinate with carriers, overseas agents, and
customers.
- Gain exposure to freight forwarding systems and digital tools (e.g. Fr8Labs)
used to manage shipments and documentation.
- Build professional communication skills through real email and coordination
work.
- Develop strong attention to detail, time management, and multitasking skills in a
fast-paced environment.
Who We’re Looking For
- Polytechnic or University students from Logistics, Business, Supply Chain, or
related fields (other disciplines welcome if interested).
- Basic knowledge of MS Office (Excel, Word, PowerPoint).
- Willingness to learn, ask questions, and take initiative.
- Good attention to detail and communication skills.
- Able to commit to a 6-month full-time internship.
- No prior logistics experience required: training will be provided.
- Immediate availability is a plus.
Why Join Us?
- Real-world logistics exposure (not just admin work)
- Supportive team and structured guidance
- Strong foundation for a future career in logistics or freight forwarding
- Potential consideration for full-time conversion (subject to performance &
headcount
Company at a glance
Most freight forwarders look identical until your shipment is late and no one picks up the phone. We've spent 24 years making sure you never have to find out who your forwarder really is under pressure.
SW Logistics is a Singapore-based freight forwarder specialising in sea and air freight across Intra-Asia and Middle East trade lanes. We've handled 120,000+ shipments for 1,500+ clients — not because we're the biggest name in the room, but because our clients trust us enough to keep coming back.
What we do
→ Sea & air freight forwarding across 50+ ports
→ Warehousing & 3PL from our Jurong Logistics Hub base
→ Customs clearance with real-time permit tracking
→ Local & cross-border trucking across SEA
We also give you tools most forwarders our size don't offer: a live quote portal, real-time shipment tracking, and full WMS visibility — so you always know exactly where your cargo is.
24 years. 1,500+ clients. Zero guesswork.
Get in touch at WA 8201 0336 and email [email protected] for your quote — we respond in 1 business day.
Top Benefits
- Monthly allowance of SGD 1,000
- Hands-on logistics experience
- Structured guidance
- Potential for full-time conversion
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