Coordinator, Human Resource

This position is supervised by: Director, Human Resources

This position supervises: None

Essential Functions of the Position:

Position Summary:

The HR Coordinator position with the SPCA of Texas supports the full employee lifecycle with a primary focus on staff recruitment, employee onboarding and offboarding, HRIS & record management, and People & Culture engagement initiatives. Working as an integral operational hub within a collaborative department, this role provides hands-on recruitment support, delivers an engaging onboarding experience, facilitates smooth offboarding transitions, maintains flawless HRIS data integrity, coordinates service anniversary milestone programs, partners on internal career mobility and internship/externship strategies, and assists with internal communications and culture-building programs. 

Essential Duties and Responsibilities:

Staff Recruitment, Internal Mobility & Talent Pipelines (35%)

• Recruit Staff to meet current organizational staffing needs identified by Human Resources. 
• Partner with the Director of People & Culture to design, coordinate, and execute meaningful internship and externship programs that build strong talent pipelines for future leadership in animal welfare. 
• Partner with the Director of People & Culture to support internal career mobility strategies, helping map clear career pathways, promote internal job opportunities, and facilitate internal progression for existing staff. 
• Create, post, update, and coordinate job opportunities on networking, social media, and online recruiting sites. 
• Assist in executing the organization’s DEI recruiting strategy by posting positions across diverse community job platforms, local educational institutions, and targeted professional networks. 
• Screen applications, schedule multi-stage interviews, and maintain candidate tracking within the Applicant Tracking System (ATS). 
• Generate, manage, and maintain recruitment partnerships with local colleges, trade programs, high schools, and community organizations. 
• Represent Staff Recruiting at SPCA of Texas community and corporate events, job fairs, and networking opportunities. 
• Process pre-employment background checks and reference verifications. 

Onboarding, Lifecycle & Offboarding Experience (25%)

• Provide new staff, interns, and externs with excellent, high-touch onboarding and experience. 
• Walk new staff through onboarding paperwork, statutory compliance forms (I-9s, tax forms).
• Serve as a central new staff liaison across departments through onboarding and first-week milestone completion. 
• Coordinate pre-boarding logistics, including account provisioning, new hire gear, and initial workspace readiness. 
• Coordinate complete offboarding logistics and exit administrative workflows, including processing system terminations in HRIS, tracking return equipment, distributing exit checklists to managers, and achieving employee personnel files. 
• Assist with administering post-onboarding check-ins and exit surveys, logging turnover and internal mobility metrics for leadership review. 

HRIS Management, Record Management & Operations Support (20%)

• Maintain high-quality, accurate employee data across all HRIS platforms (ADP, Workday, etc.). 
• Process day-to-day employee status changes, salary updates, transfers, internal promotions, and data cleanup. 
• Support accurate maintenance of personnel files, medical records, I-9 re-verifications, and confidential document retention guidelines. 
• Assist Senior HR Generalist with initial intake tracking for Workers' Compensation incidents and OSHA log maintenance. 
• Assist with system testing, routine reporting, and user support for employee self-service inquiries. 

Internal Communications, Culture & Engagement (20%)

• Support internal communication efforts including employee newsletters, SharePoint updates, and People & Culture announcements. 
• Maintain and update SharePoint sites, ensuring clear navigation, accurate documents, and accessible staff resources. 
• Manage tracking, logistics, and distribution of employee service milestones, recognition awards, seasonal celebrations, and staff appreciation initiatives. 
• Provide operational support for team-building activities and All-Hands meeting content. 
• Assist the Director of People & Culture with learning administration and career development initiatives by scheduling training sessions, preparing materials, and tracking course completions in Purple University/LMS. 
• Actively engage with staff to support cultural initiatives, employee feedback surveys, and proactive retention programs. 
• Perform other duties as assigned. 

Knowledge, Skill, and Abilities Needed to Perform the Essential Functions of This Position:

• Knowledge of basic staff sourcing, internship program logistics, internal mobility best practices, ATS platforms, and HR compliance standards. 
• Proficiency in Microsoft 365, especially SharePoint, Outlook, Excel, Teams, Forms, and business-related social media. 
• Exceptional interpersonal, written, and verbal communication skills. 
• High attention to detail with strong organizational and multi-tasking abilities. 
• Ability to handle confidential and sensitive information with absolute discretion. 
• Ability to build effective, positive relationships across all levels of the organization and with educational partners. 

Required Professional Licensing or Certifications:

• Bachelor’s degree in HR, Business Administration, or related field preferred; equivalent experience considered. 
• 1–3 years of progressive experience in recruiting coordination, onboarding, or general HR operations. 
• Experience with ADP, Workday, Paycom, or similar HRIS and applicant tracking systems required. 
• Experience in a non-profit, animal welfare, or multi-site environment preferred. 
• Valid Texas Driver's License. 

Work Environment and Physical Demand:

• Prolonged periods of sitting at a desk and working on a computer. 
• Ability to work occasional extended hours or weekends during peak recruiting cycles, job fairs, or special events. 
• Ability to travel between SPCA of Texas locations and offsite recruitment/university events. 
• The position holder must be able to regularly lift and/or move up to 30 pounds. 
• While performing the duties of this job, this position may be exposed to animal odors or airborne particles. 
• The noise level in the work environment is usually moderate. 
• A typical workweek is Monday through Friday in a flexible, high-energy environment.