Associate Executive (Division of Medicine & Inpatient Care)

To providing comprehensive administrative support to Division of Medicine & Inpatient Care to ensure smooth running of the day-to-day operations.

Your Key Responsibilities shall include but not limited to the following:

• Managing the department clinicians’ blocking of clinics, leave matters and any other administrative tasks to support clinicians
• Maintaining of manpower status records including trainings / vaccination / workload / key performance indicators, etc.
• Coordination of departmental meetings, teachings, events, logistic planning and bookings, attendance and minutes takings
• Assist in the collation data for clinicians’ various performance indicators (CERA/CAC/Dept KPIs)
• Efficient coordination and management of medical reports request
• Managing the IT / hardware access for incoming and off-boarding of doctors
• Involve in the orientation of new doctors

• Participate in quality service or improvement activities
• Communication with internal and external parties on departmental matters
• Maintaining roster of clinicians and record of leave and claims
• Coverage of other colleagues’ duties during their absence

• Any adhoc duties as assigned by the head of department or manager

Requirements

• Preferably Diploma in Healthcare administration or Higher NITEC with more than 2 years relevant experience or equivalent
• IT savvy and proficient in Microsoft Office applications
• Excellent communication (oral & written), interpersonal, and organisational and people skills
• Meticulous, organised, and able to be able to multitask effectively
• Positive attitude and a good team player who can work independently in fast-paced environment and multitasking