Business Management & CEO Office Assistant

About Schroders

Schroders is a global investment manager which helps institutions, intermediaries and individuals around the world invest money to meet their goals, fulfil their ambitions, and prepare for the future.

Our purpose is to provide excellent investment performance for our clients through active management. By serving clients, we serve wider society. Channelling capital into sustainable and durable businesses accelerates positive change in the world. Funding the future is a privilege: we use it wisely and responsibly.

We employ over 6000 talented people worldwide operating in 38 different locations across Europe, the Americas, Asia, Africa and the Middle East, close to the markets in which we invest and close to our clients. Schroders has developed under stable ownership for over 200 years, and long-term thinking governs our approach to investing, building client relationships and growing our business.

Who we're looking for

We are looking for an organised, proactive and collaborative Business Management and Executive Assistant to support the effective running of Schroders’ Luxembourg management company and its European branches.

This is a varied role combining executive coordination, business management support, partner engagement, presentation preparation and communication activities. The successful candidate will work closely with the executive leadership team, local senior management, Business Management colleagues and collaborators across Luxembourg, EMEA and Group functions.

The role would suit someone who enjoys working in a fast-paced, international environment. They can prioritize tasks confidentially and professionally. They take pride in producing clear, high-quality work.

What you’ll do

• Provide proactive coordination and administrative support to the CEO Office and senior management, including diary coordination, travel arrangements and expense claims, meeting preparation, follow-ups, action tracking and stakeholder reminders
• Prepare and quality-check presentations, briefing notes, meeting packs, speaking points and internal communications for senior leadership meetings, town halls and staff events
• Support the Business Management team with governance forums, management information, reporting, dashboards, trackers and project coordination
• Coordinate inputs from different teams, follow up diplomatically on actions and consolidate information into clear, concise outputs
• Assist with planning and organising meetings, visits, workshops, town halls and internal initiatives
• Conduct research on business, regulatory, operational or market topics and prepare concise summaries for the intended audience
• Handle confidential and sensitive information with discretion and sound judgement

The knowledge, qualifications and experience you need

• 4-5 years experience in executive assistance, business coordination, office management, project support, financial services, asset management, governance or a regulated environment is required
• A university degree is welcome but not essential; equivalent experience, strong organisational discipline, sound judgement and the ability to learn quickly are equally valuable
• Relevant education in business administration, management, finance, communications, legal, governance or another related field is advantageous
• Experience engaging with senior collaborators and operating within an international organisation is encouraged
• Excellent written and verbal communication skills in English; additional European languages would be helpful
• Strong Microsoft Office skills, especially PowerPoint, Word, Outlook and Excel, and exploring and integrating the use of AI tools

What you'll be like

• Strong organisational skills, attention to detail and ability to manage several priorities at once
• A proactive, reliable and practical approach
• Confidence preparing professional presentations and written materials for senior stakeholders
• Good judgement, discretion and the ability to build trusted relationships across functions and locations
• A collaborative, phenomenal teammate who can also work independently and take ownership

What you’ll gain

This role offers exposure to senior leadership and a broad view of how a management company headquartered in Luxembourg and its branches operate. You will gain experience across business management, governance, regulatory, operational and stakeholder coordination activities, while developing strong executive support, communication and presentation skills in a global, multicultural environment.

We recognise potential, whoever you are

Our purpose is to provide excellent investment performance to clients through active management. Diversity of thought, facilitated by an inclusive culture, will allow us to make better decisions and better achieve our purpose. This is why inclusion and diversity are a strategic priority for us and why we are an equal opportunities employer. You are welcome here, regardless of your age, disability, gender identity, religious beliefs, sexual orientation, socio-economic background, or any other protected characteristic.

In addition to the advertised salary, you will also receive our standard employment benefits package