Marketing, Comms, and Events Office Coordinat

Westminster University
Marketing, Communications, and Events Office Coordinator (Student Worker)

Student Position

Position Summary

The Marketing, Communications, and Events Office Coordinator serves as the primary student support for the Office of Marketing, Communications, and Events. This position provides front office customer service and administrative support while assisting with marketing, communications, and event initiatives across campus.

As the first point of contact for many visitors, faculty, staff, students, and community partners, the Office Coordinator helps create a welcoming and professional experience while supporting the day-to-day operations of a fast-paced, collaborative office. This role offers hands-on experience in higher education administration, marketing, communications, and event management.

Essential Duties & Responsibilities

Office Administration

• Welcome and assist visitors, faculty, staff, students, and guests in a friendly and professional manner.
• Direct general office inquiries to the proper staff.
• Monitor departmental email inboxes and route requests to appropriate team members.
• Maintain an organized, clean, and welcoming office environment.
• Assist with copying, scanning, filing, mailing, and other administrative tasks.
• Monitor and replenish office and breakroom supplies as needed.

Administrative Support

• Provide general administrative support to the Marketing, Communications, and Events department.
• Organize digital and physical files.
• Enter data and maintain spreadsheets, forms, and records.
• Manage office purchasing card (P-Card) receipts, reconcile transactions, code routine departmental expenses, and maintain accurate financial documentation.
• Process departmental invoices, prepare payments, and assist with maintaining accurate financial records to ensure timely payment.

Additional Responsibilities as time permits

Marketing & Communications Support

• Assemble promotional materials and marketing packets.
• Assist with maintaining inventories of branded merchandise and marketing collateral.
• Help organize photography and digital assets.
• Conduct basic research for communications and marketing projects.
• Support special communication initiatives and campus-wide projects.

Event Support

• Assist with preparation for campus events by organizing supplies, assembling registration materials, and creating other event materials as needed.
• Help maintain event inventory and storage areas.
• Provide on-site event support, including guest check-in, registration, directional assistance, and event logistics.

Special Projects

• Support departmental projects across marketing, communications, web services, and events.
• Complete additional duties and special assignments as needed.

Minimum Qualifications

• Currently enrolled Westminster University student in good academic standing.
• Excellent customer service and interpersonal skills.
• Strong written and verbal communication abilities.
• Highly organized with strong attention to detail.
• Ability to manage multiple priorities while meeting deadlines.
• Ability to work independently and collaboratively.
• Demonstrated professionalism and discretion when handling confidential information.
• Basic proficiency with Microsoft Office and Google Workspace.

Preferred Qualifications

• Previous customer service, office, or administrative experience.
• Interest in marketing, communications, event management, public relations, or business.
• Experience with Canva, Adobe Creative Suite, social media platforms, or website content management systems.
• Experience working events or serving in a leadership role on campus.

Physical Requirements

• Ability to remain seated or standing for extended periods.
• Ability to occasionally lift, move, or carry up to 25 pounds.
• Ability to assist with light event setup and office organization.

Work Schedule

• 10–20 hours per week during the academic year.
• Flexible schedule during regular business hours (Monday–Friday).
• Occasional evening and weekend availability may be requested to support major campus events.

Learning Outcomes

Students in this role will have the opportunity to:

• Develop professional office administration skills.
• Build customer service and interpersonal communication experience.
• Gain hands-on experience supporting marketing and communications initiatives.
• Learn the fundamentals of event planning and event operations.
• Strengthen organizational, project management, and problem-solving skills.
• Work collaboratively with professional staff across multiple functional areas.
• Build transferable skills applicable to careers in marketing, communications, events, nonprofit organizations, higher education, and business.

Diversity and Inclusion:

Promote an Inclusive Westminster through demonstration of the commitments include in the Westminster University Diversity Statement. Participate in developmental activities to increase understanding and awareness of issues related diversity, equity and Inclusion both individually and as related to my filed of work, profession or discipline.

Equal Employment Opportunity:
Westminster University is committed to a diversified workforce, equal opportunity, and nondiscrimination. To this end, Westminster prohibits any form of discrimination or harassment based on race or ethnicity, color, religion, national origin, sex, age, sexual orientation, gender identification, disabilities, genetic information, status as a veteran, or any other category or classification protected by applicable federal, state, or city laws.

Contact Elyse Correa at [email protected] for any additional questions.