Operations Assistant - EF Minya

The Project Assistant is responsible for project operations of project funded by Expertise France and will be based in Elminya. The project duration is two years targeting 3 locations, Aswan, Elminya and Kafr Elsheikh. The PM will manage the component related to the project in Elminya governorate only.

Save the Children aims to strengthen Egypt’s primary health care system in line with the Universal Health Insurance rollout, ensuring equitable access for vulnerable groups including refugees, migrants, women, and persons with disabilities. The project focuses on improving service quality and inclusivity through health system strengthening, community engagement, and innovative delivery models. The project will be implemented over a 24-month period in Aswan, Kafr El Sheikh and in Minya governorates. All proposed activities will be implemented in all three governorates, except for those under Output 1.2, which will mainly target refugees and migrants residing in Aswan. Key priorities include training community health workers with standardized, nationally endorsed guidelines to ensure consistent, high-quality care, and expanding inclusive health awareness and primary care services provision to build trust and improve access for underserved populations. In addition, Save the Children will establish community health committees and lead community campaigns to foster participation, accountability, and health-seeking behaviours. SC will also pilot a model to include refugees and migrants within the national UHIS in Egypt.

Project Implementation

· Ensure that activities are implemented in accordance to the Plan of Action (POA) and in timely manner and in line to project budget;

· Supporting project team with administrative and logistical services;

· Issuing payments to field teams and supervising the settlement of open advances;

· Keeping track of project expenses sheet and project financial documents;

· Monitoring cash flow;

· Assist the project manager in developing and monitoring the project financial offline trackers.

· Assist team in budget forecasting;

· Carry over all the procurement requests;

· Supporting the project team in organizing trainings, workshops and other events in the field; as deemed necessary;

· Support in coordinating meetings with stakeholder;

· Organize and maintain project files; maintain electronic and paper records;

· Maintain project stationeries supplies inventory;

· Acting as focal point with the following support units Finance, Admin and Supply Chain;

· Oversee the procurement process starting issuing and monitoring all the procurement requests ensuring the compliance and filing of required documents in accordance with the donor and SCI policies in collaboration with the procurement department. Follow up on vendor payments and purchase orders;

· Conduct any other tasks requested by Project Manager.

Reporting and documentation:

· Maintaining proper inventory records of project material and publication;

· Report weekly to line manager on tasks updates.

In case of Emergency:

· Promote children's rights, contributing to their well-being and protection in times of emergencies, guided by humanitarian principles and code of conduct.

· During emergencies, he/she should act in a way that facilitates SCI’s response to emergencies, giving priority to all assigned.

· Be prepared to support SCI interventions in response to emergencies and show needed flexibility

General:

· Demonstrate leadership in relation to Save the Children policies and practice with respect to safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

· Comply with Save the Children policies and practice with respect to safeguarding policy, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

· Embed counter-fraud and ethical controls in all operational processes, ensuring compliance with donor and legal requirements, while collaborating with Finance and Counter-Fraud teams to mitigate risks and conduct assessments for high-value programs.

· Ensure adherence to the Do No Harm principle across all coordination, planning, and implementation activities.