Payroll Clerk

 

The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church.  Its message is based on the Bible. Its ministry is motivated by the love for God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

 

1. BASIC PURPOSE

The Payroll Coordinator is responsible for processing payroll and carrying out payroll related duties for the Del Oro and Golden State Divisions, assisting the Finance Department with other duties as needed, and ensuring that all transactions are handled within TSA Policy & Procedures, generally accepted accounting principles and practices, and federal and state regulations.

1. ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Bi-weekly payroll

• Process employee payroll using Ultimate Payroll Systems (Ultipro) and provide reporting for the same.
• Transmit the biweekly and weekly pay and tax files to third party processors and maintain pay data files.
• Maintain employee timesheets in the Ultimate Time and Attendance (UTA) system.
• Coordinate and review payroll data from Corps.
• Maintain the payroll/HR database in the Ultipro-UKG application.
• Correspond with third party processors.
• Process salary increases and retroactive adjustments.
• Prepare manual checks for termination, etc. as needed.
• Process garnishments.
• Respond to inquiries on payroll related issues.
• Provide training to the Corps as needed (UTA, Ultipro).
• Perform financial analyses on government grants. 
• Process mobile bank deposits.
• Assist with audit preparation for external and internal audits.
• Coordinate Christmas Kettle and Summer Camp payroll.
• Perform other duties as assigned by the Accounting Manager and Controller.

 

1. Interface with Human Resources

• Benefits
• Maintain vacation and sick accrual records for employees.
• Provide employee earnings verification for claims and retirement applications.

 

 

1. Accounting/ Finance

• Perform special projects and other duties as assigned by the Controller.

1. KNOWLEDGE, SKILLS, ABILITIES AND OTHER QUALIFICATIONS REQUIREMENTS

1. Education

Bachelor’s degree in Business Administration, Accounting, Finance, or Human Resources concentration preferred, or Associates Degree or Certification from an accredited college or trade school in Business.  High school diploma or GED equivalent required.

 

1. Experience

Experience in an accounting and/ or payroll processing environment and experience using UltiPro software preferred.  Proficiency with payroll and/ or accounting software and payroll timekeeping systems preferred.

1. Skills and abilities

• Have a strong working knowledge of Microsoft Office Software (i.e. Excel, Word and Access).
• Must have competent knowledge of timecard processing or ability to learn.
• Knowledge of Salvation Army financial procedures, practices, policies preferred or capacity to learn and apply internal policies and procedures.
• Knowledge of Salvation Army practices and organization desirable.
• Must be organized, self-motivated, assertive, dependable and detail oriented, able to meet deadlines.
• Ability to handle sensitive payroll information in a confidential manner.
• Must have strong customer service skills and ability to maintain flexibility and be cooperative and able to work under pressure.
• Ability to organize, prioritize and complete a variety of complex tasks, often with many interruptions, efficiently and accurately with minimal supervision.
• Ability to work with minimal supervision as well as be a team player.
• High attention to detail, with consistent accuracy and reliable follow-through and able to meet established deadlines.
• Good verbal and written communication skills necessary to deal with workplace associates in a professional and effective manner.
• Problem-solving skills and organizational/planning skills necessary to perform the duties of this position.
• Ability to maintain a consistent, high quality customer focused orientation when providing information.

           

1. CERTIFICATES, LICENSES, REGISTRATIONS

• Must possess a valid California Class C Driver License, and ability to drive a Standard Salvation Army vehicle or to drive a DOT Regulated vehicle (non-CDL).
• Must be 21 years or older.
• Must be able to successfully pass a criminal background check to include a DOJ Livescan Fingerprint check.
• Complete The Salvation Army vehicle course training.

 

Or

• Possession of a valid California Class A or B Driver License with passenger endorsement is preferred, or ability to obtain within six months of hire.
• Must be 21 years or older.
• Must pass DOT Pre-Employment and DOT Physical.
• Obtain a Motor Vehicle Report (MVR) from the CA DMV and present upon interview.
• Authorize The Salvation Army to add name to the CA DMV Pull Notice Program.
• Complete The Salvation Army vehicle course training.
• Must be able to successfully pass a criminal background check to include a DOJ Livescan Fingerprint check.

 

1. PHYSICAL REQUIREMENTS:

• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis
• Ability to grasp, push, and/or pull objects
• Ability to reach overhead
• Ability to operate telephone
• Ability to lift up to 25 lbs. for administrative positions
• OR
• Ability to lift up to 50-70 lbs. for positions that require lifting
• Ability to operate a computer
• Ability to process written, visual, and/or verbal information
• Ability to operate basic office equipment and tools PC, Fax Machine, Telephone, Calculator, Copier, Printer.

 

Qualified individuals must be able to perform the essential duties of the position with or without accommodation.  A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed would not result in undue hardship.