About this role
The Opportunity
Job classification: A5904 - Administrative Assistant II
# of positions: 1
Hourly Rate: $26.54
Position End Date: February 22, 2027
Deadline to apply: 4:00PM, August 14, 2026
The Community Engagement Administrator reports to the Manager, Product and provides administrative and operational support for the SAIT Cybersecurity Learning Collective, powered by Mastercard. The position supports the day-to-day activities of the Collective by coordinating participant communications, administering community platforms, maintaining records, supporting events and webinars, responding to inquiries and assisting with reporting activities.
The role serves as a primary point of contact for participants and supports the delivery of positive and organized learner experience by ensuring communications, scheduling, records and program activities are coordinated effectively.
\nHow you'll contribute• Respond to participant emails and messages in a timely manner.
• Share program updates, announcements, and reminders
• Draft and distribute newsletters and communications.
• Foster engagement within the community by facilitating discussions and responding to posts.
• Build and maintain positive relationships with participants and stakeholders.
Community platform administration
• Manage and maintain the Circle community platform. Add, update, and remove participant accounts and permissions.
• Maintain mailing lists and distribute communications.
• Update participant records and databases to ensure accuracy.
• Monitor platform activity and troubleshoot basic technical issues.
• Organize digital files and maintain documentation.
Event and webinar coordination
• Schedule webinars, meetings, and virtual events.
• Coordinate logistics, including invitations, registrations, and reminders.
• Prepare presentation materials and event resources.
• Provide technical support before and during virtual events.
• Monitor attendance and participant engagement.
• Conduct post-event follow-up, including surveys and distribution of recordings or resources.
• Respond to participant inquiries via email, phone, or online platforms.
• Provide information about programs, events, and resources
• Resolve participant issues or escalate complex concerns when appropriate.
• Track and document inquiries and resolutions.
• Follow up to ensure participant needs have been addressed.
• Compile participation, engagement, and event attendance reports.
• Maintain spreadsheets, databases, and administrative records.
• Prepare meeting agendas, take minutes, and distribute action items.
• Assist with document preparation, filing, and data entry.
• Support scheduling, calendar management, and other day-to-day administrative
tasks.
• Monitor deadlines and assist with routine operational activities.
• Diploma in Business Administration or related field.
• 2-years experience providing administrative support, coordinating events, managing schedules, maintaining records, and responding to customer or participant inquiries.
• 2- years experience using Microsoft Office applications, including Outlook, Teams, Word, Excel, and SharePoint in a professional environment.
We sincerely thank all applicants for their interest in this opportunity. We understand how important communication is, and we are committed to following up with every candidate. Please know that each application is thoughtfully reviewed, and you will hear from us either way.
Together, we build bold futures
At SAIT, we equip you with the resources you need to shape bold futures for yourself and our communities. Eligibility and offerings may vary by employment contract and can include:
- Generous top-up in lieu of time off and benefits
- Professional development opportunities through access to LinkedIn Learning and discounted Continuing Education and Professional Studies courses
- Access to Greenshield+ for virtual therapy at a reduced rate to support your well-being
- Ability to contribute to RRSP or TFSA with reduced group rates
- Excellent dining options on campus
- Free access to our fitness facilities and group fitness classes
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