AP TECHNICIAN I

Job DetailsLevel: EntryJob Location: FIRST SERVICE CORPORATION OF PANAMA CITY INC - Panama City, FL 32405Position Type: Full-Time (30 + hours/week)Education Level: High School/EquivalentSalary Range: $17.00 - $19.00 HourlyTravel Percentage: Not applicableJob Shift: DaysJob Category: AccountingAt Royal American Companies, we offer more than just jobs; we provide fulfilling careers. If you're ready to join our dynamic team that values your growth and contributions, apply now and take the first step towards an exciting future with us.

Job Summary

The Accounts Payable Technician I is an entry level accounting position reporting directly to the Accounts Payable Supervisor. This position provides direct support for processing the day-to-day vendor invoices and payments.

Incumbent is expected to have excellent attendance and communication skills, possess the ability to build lasting business relationships, and exhibit professionalism.

Essential Job Duties and Responsibilities

Process and review all invoices for proper documentation, accurate coding and appropriate approval according to company policy and procedures
Complete final review process in a timely and accurate manner meeting departmental deadlines
Ensure all import files are received and the data is timely and accurately transferred to accounting system
Research and resolve problems associated with processing invoices
Assist with daily check processing; including printing, sorting, obtaining signatures and proper distribution
Responsible for ensuring the invoice and check images are attached, daily
Prepare and upload positive pay file to financial institution
Prepare and distribute monthly reports: check registers, aging reports, etc.
Scan all applicable documents: change invoice journals, void journals, etc.
Correspond with vendors, other departmental staff and field staff as needed in a timely and professional manner
Assist with mailing 1099 forms
Ensure vendor enrollment paperwork is in compliance with company policy and 1099 reporting requirements
Complete other projects as assigned by Supervisor

Knowledge, Skills and Abilities (KSAs)

Knowledge and experience of general accounting principles and procedures
Self-starter able to work within fast-paced, dynamic, team-oriented environment with high volume of invoice processing
Strong organizational, time management and prioritization abilities
Excellent communication, analytical and interpersonal skill

Proficient in MS Excel and Word

Education and Experience

High School Diploma or Equivalent

Minimum of one year of high-volume accounts payable experience
Sage Construction and Real Estate 300 software or OneSite Accounting experience a plus

Physical Demands

Must be able work with a computer for a minimum of 7 hours daily
Must be able to read printed materials and computer screen
Must be able to effectively and professionally communicate in e-mail, by phone, or in person during the course of the workday
Ability to perform data entry, keyboarding, and mouse functions to complete job duties timely and efficiently.
Ability to use phone systems and office machines.
Qualifications