Administrative Support Specialist III
About this role
Location: Onsite – William J. Hughes Technical Center, Egg Harbor Township, NJ
Terms: Full-Time / Onsite (This is a pipeline position, gathering resumes for future openings)
Clearance: Qualified candidates must be U.S. citizens and able to obtain a minimum of Public Trust clearance
Travel: 0%
- Maintain supervisor’s calendar, schedule appointments, and coordinate meeting logistics including room reservations.
- Anticipate and prepare necessary materials for meetings, conferences, and presentations.
- Maintain and update internal office records, including time and attendance reports, leave records, office equipment inventories, correspondence logs, and training plans.
- Prepare and submit procurement requests in accordance with organizational procedures.
- Enter and track travel authorizations and other administrative documentation.
- Provide meeting support, including preparation of materials, note-taking, and documentation of meeting minutes.
- Review, interpret, and distribute relevant publications, regulations, and directives to ensure organizational awareness and compliance.
- Support ongoing process improvements and recommend changes to office procedures to improve efficiency.
- Bachelor’s degree in a business-related field.
- OR Associate degree in a business field or related discipline and at least 3 years of relevant experience.
- OR High School Diploma or GED and at least 6 years of relevant experience.
- Must have demonstrated experience using Microsoft Office Suite, including proficiency in Word, Excel, and PowerPoint.
- Excellent verbal and written communication skills with strong attention to detail.
- Proven ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
- Prior federal government experience is highly desirable.
- Paid Time Off / Sick Leave
- Health, Dental, and Vision Coverage
- Life Insurance
- 401K Retirement Plan with Company Match
- HSA/FSA Spending Accounts
- Long- and Short-term Disability
- Pet Insurance
- Wellness Program Initiatives
- RIVA Flex (Flexible Hours and Hybrid Work Support)
- Additional Perks & Workplace Benefits
Company at a glance
RIVA Solutions, Inc. (RIVA) is a new kind of government contractor providing Digital Transformation to the public sector. We specialize in DevSecOps, Cloud, Data and Analytics, and Cybersecurity for the Federal Civilian, DOD, National Security, and Federal Health markets.
At RIVA, we are managers, technologists, and scientists, providing solutions through our people.
We are committed to growing with our employees by investing in training and career development to grow their management and technology skillsets, helping us mentor the workforce of tomorrow.
Our Innovation Solutions Center (ISC) brings subject matter experts together to recommend new technologies or business processes to produce greater efficiency, cost savings and innovation.
It’s through this approach that we’ve earned recognition as one of the Washington Business Journal (WBJ) 75 Fastest Growing Companies in Greater Washington, been named as one of NVTC’s Top 100 Tech Companies, and are #44 in the DC Metropolitan area on the Inc. 5000 List.
What We Do
Achieve results through innovation, values, and accountability. That's RIVA. Powering solutions for better government.
Our Mission
To solve complex problems with creative solutions in a world of new technologies.
Our Vision
To implement enterprise solutions for agency transformation, meeting the goals of every mission we serve.
Top Benefits
- Paid Time Off
- Sick Leave
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- 401K Retirement Plan with Company Match
- HSA/FSA Spending Accounts
- Long-term Disability
- Short-term Disability
- Pet Insurance
- Wellness Program Initiatives
- Flexible Hours
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