Real Estate Coordinator – Administrative & Financial Support
About this role
Descrizione dell'azienda
The Real Estate Coordinator provides administrative, financial, and operational support to the Real Estate team, ensuring the smooth execution of lease-related, payment, reporting, and coordination activities across the Italian store portfolio.
This role is primarily focused on administrative and financial processes, including lease documentation, payment coordination, purchase orders, invoice control, reporting, and system updates. The Real Estate Coordinator also supports the team in store opening processes, and communication with internal stakeholders and external parties such as landlords, notaries, lawyers, and financial advisors.
Descrizione del lavoro
Key Responsibilities
Administrative and Financial Coordination
- Manage and coordinate administrative and financial activities related to the Italian real estate portfolio.
- Prepare and follow up on manual payments, purchase orders, supplier activation, and related financial documentation.
- Review, monitor, and approve rent invoices, service charges, turnover rent, and other lease-related costs.
- Coordinate with Finance on annual declarations and financial obligations linked to lease agreements.
- Support the preparation and monitoring of forecasts and other real estate-related budget items.
- Ensure compliance with contractual payment obligations, including deposits, bank guarantees, and rent-related commitments.
Lease Administration and Documentation
- Contribute to the preparation of commercial LOIs (Letters of Intent), business plans, and related presentation materials.
- Maintain accurate and up-to-date lease records in internal systems, shared folders, and real estate management tools.
Systems and Data Management
- Update and maintain real estate data in systems and other relevant platforms.
- Ensure accuracy and completeness of all lease, payment, supplier, and opening-related data.
- Track opportunities received from brokers, ensuring proper recording and visibility within the team.
Operational Support to Store Openings and Portfolio Activities
- Support the coordination of lease-related activities connected to new openings, renewals, break options, relocations, and storage solutions.
Reporting and Presentations
- Prepare regular reports, analyses, and presentations to support decision-making within the Real Estate team.
Qualifiche
Your Profile
- Degree in Business Administration or Real Estate, and/or equivalent training in Property Law;
- Professional experience, ideally in commercial leasing or real estate back office;
- Strong communication skills in both Italian and English (written and spoken);
- A digital mindset with a strong affinity for data, systems (databases), and excellent MS Office skills (Excel + Powerpoint;)
- Characterized by structure, diligence, and independence, with a keen eye for detail;
- Strong analytical skills;
- Proficient in administrative tasks, including contract management, planning and coordinating shop openings, and managing database systems.
What We Offer
Rituals provides an ambitious and results-oriented work environment, where you will have the opportunity to leverage your talents and grow professionally.
- Permanent contract
- The gross annual salary will be determined based on the candidate’s experience and skills, within a salary range of €28.472 to €36.820
Ulteriori informazioni
Do you want to know more about Rituals? Check our LinkedIn profile https://www.linkedin.com/company/rituals-cosmetics-italia/?viewAsMember=true
Company at a glance
Founded in 2000 in Amsterdam, The Netherlands, Rituals was the first luxury brand to combine home and body products. To date, we've opened 1000 stores in 36 countries and have become a renowned wellbeing destination. Led by our philosophy, The Art of Soulful Living, we're committed to helping consumers on their journey to personal wellbeing, providing tips, inspiration and products to reconnect body, mind and soul.
As a certified B Corp™ we believe in sustainable wellbeing, with collections that are good for people and good for the planet. This is supported by our three pillars: Clean, Conscious, and Caring. Clean: 79% of our personal care products contain >90% natural origin ingredients, and by 2023 all formulas will meet this standard. Conscious: we make sustainable choices; every collection has refill options, and we plant, protect, or restore a tree for every refill sold. Caring: we proudly support social initiatives including Tiny Miracles, a pioneering foundation that helps break the poverty cycle by providing life-changing work for underserved communities in Mumbai, India.
This philosophy of sustainable wellbeing is embedded into our company culture. Our people are open minded, customer first oriented, and energetic. If you want to hear more, then keep an eye out on our vacancies, and we hope to have you join us in our offices or stores.
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