Solar Site Administrator
About this role
We are committed to building a workplace where everyone feels heard and respected, and extending our culture of care so that every individual can reach their full potential. We want you to have a sense of belonging and feel valued for your contributions and the perspectives you bring.
Summary:
Administrative Assistant responsibilities supporting site staff. This position will last for the duration of the specific project.
Requirements:
- Assists Project Manager, site management, staff, customers, vendors and walk-ins as needed.
- Take minutes for meetings as required.
- Supports field employees by contacting corporate resources for issue resolution. Assists and supplies data as requested.
- Answers multi-line telephone using proper telephone etiquette in a professional manner.
- Administers project documentation and filing systems using company guidelines.
- Reviews employee timesheets, enters into timekeeping system accurately and according to Payroll processing deadlines.
- Enters and keeps utility locate request tickets current as assigned for the duration of the project.
- Ensures that all paperwork for new employees or transitioning employees is fully completed and submitted to HR within deadlines.
- Enters expense claim reports and ensures that proper documentation is sent to Payroll.
- Ensures that DOT paperwork is complete and submitted to RES DOT weekly (scan/email and FedEx originals).
- Assists with issuing POs, vendor issues, matching invoices to POs/Requisitions, receiving invoices against POs as needed.
- Supports internal office processes and company policies.
- Files safety paperwork and uploads to Aconex using assigned naming conventions according to type of document.
- Creates and updates ad hoc spreadsheets and documents, tracks data as assigned by Supervisors.
- Orders office/kitchen supplies and stocks them.
- Sends/receives FedEx and USPS mail and distributes.
- Assists in planning and organizing site events/activities.
- Recognizes issues requiring action and takes initiative to resolve/report while working with minimal supervision.
- Stays current with professional and industrial best practices.
- Occasional travel to airport in personal vehicle.
- Responsible to ensure SAFETY requirements met.
- Must be able to work professionally with clients, vendors, employees, managers and supervisors.
- Regular attendance is an essential requirement of the job.
- Follow any other job-related duties/functions requested by the supervisor or onsite supervisors.
Qualifications:
- HS Diploma or GED required; some college preferred.
- 1-3 years office experience.
- A valid driver's license is required.
- Advanced level of knowledge with:
- Communication
- Relationship building
- MS Office (Excel, Word, Outlook, etc.) Multi-task and prioritize work
- Organizational skills
- Attention to details
- High level of accuracy
- Office procedures
- Following directions
- Research skills
- Multi-tasks
- Work independently and in groups
- Intermediate level of knowledge in:
- Recordkeeping
- Document tracking
- Timekeeping
- hiring forms
- Basic level of knowledge in:
- I-9 completion
Anticipated base salary range: $20.00 - $25.00/hour
The final agreed upon compensation is based on individual education, qualifications, experience, and work location.
This role is part time and not eligible for benefits.
Physical requirements and environment:
The work environment and physical demands characteristics are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is:
Rarely: carrying, pulling, pushing, lifting, reaching, and stooping required
Occasionally: climbing stairs, standing, and walking required
Frequently: reading, repetitive motions, and sitting required.
Constantly: vision required.
The employee is occasionally exposed to extreme cold, extreme heat, humidity, wet, noise, and hazards in the work environment.
We maintain a drug-free workplace. Candidates will be required to pass a pre-employment background investigation and drug test as a condition of employment.
RES is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
#LI-Onsite
Company at a glance
RES is the world’s largest independent renewable energy company, working across 24 countries and active in wind, solar, energy storage, green hydrogen, transmission, and distribution. An industry innovator for over 40 years, RES has delivered more than 29 GW of renewable energy projects across the globe and plans to bring more than 26 GW of new capacity online in the next five years.
As a service provider, RES has the skills and experience in asset management, operations and maintenance (O&M), and spare parts – supporting 45 GW of renewable assets across 1,300 sites. RES brings to the market a range of purposeful, practical technology-based products and digital solutions designed to maximise investment and deployment of renewable energy.
RES is the power behind a clean energy future where everyone has access to affordable zero carbon energy bringing together global experience, passion, and the innovation of its 4,500 people to transform the way energy is generated, stored and supplied.
Founded1981
Team Size1,001-5,000 employees
WorkspaceOn-site
IndustryServices for Renewable Energy
Location
Stuttgart, Arkansas, United States
Websiteres-group.com
LinkedInLinkedIn
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