HR Assistant

ROLE SUMMARY

To support HR Business Partners with end-to-end Employee Life-cycle activities for all employees based in the UK and to provide support to our Talent Acquisition Partner with Recruitment hiring at all levels for the UK and Europe (Germany & France).

PREVIOUS EXPERIENCE

Demonstrable prior Experience as a HR Assistant/Administrator, preferably gained within a Financial or Professional Services environment.

ROLE RESPONSIBILITIES

Onboarding, Employee Lifecycle and Offboarding:

·        Responsible for admin tasks related to all Employee lifecycle queries.

·        Ensuring offers of employment are made in accordance with company policies and procedures.

·        Managing the collection of New Joiner Information to ensure the smooth production of contract offers to candidates.

·        Liaising with candidates, Hiring Managers and Third-Party Vendors to manage the onboarding process, including pre-employment screening, RTW/Visa checks and processes.

·        Improving and implementing processes to aid in the production and management of the offer and onboarding processes.

·        Management of Employee Data records in the HRIS (SDWorx) ensuring that all information is accurate and kept up to date.

·        Coordination of the Day 1 HR New Joiner Inductions.

·        Produce contract variation letters and FTC contract extensions.

·        Provide Employer references including Regulatory reference (in conjunction with Compliance and HRBPs);

·        Managing the probation process, ensuring HRBPs are kept updated on their status.

·        Monitoring and reporting on Employee absences via the HRIS.

·        Managing regular and ad-hoc employee reporting in compliance with the GDPR and company policies.

·        Managing the Maternity/Paternity/Shared Parental Leave processes with support from HRBP’s – ensuring H&S requirements are considered; and that all maternity related documentation has been received and issuing all leave related letters.

·        Assisting with Internal/External HR Audits and Regulatory data requests.

·        Managing the Leaver processes, such as arranging exit interviews, issuing leaver letters, sending business notifications.

·        Responsible for ensuring that all new employees and any existing employees employment changes are made accurately in the HRIS for each monthly payroll and reporting cycles.

·        Ensure all Employee, Payroll and Benefit records and Org Charts are kept up to date in HR systems for regular MI/Reporting requirements across the business.

Regulatory & Compliance

·        Acting as the key point of contact for the EU Compliance team, supporting them with the HR aspects for the onboarding of regulated employees – business notifications, collation of onboarding documents and supporting with Regulated References.

Recruitment

·        Assisting with the coordination of any interview scheduling via MS Teams/Zoom.

·        CV Sourcing & Screening via LinkedIn Recruiter.

·        Tracking Hiring Activity via ATS (Taleo) & Internal Trackers (Excel).

·        Supporting with Annual Intern intakes Globally: liaising with external recruitment partners, planning of application process and assessment centres, working with Business Leaders to develop a Training Programme for each intake.

HR Projects & Ad-hoc Administration

·        Supporting HRBPs with all HR Projects and Initiatives throughout the HR Lifecycle.

·        Working with the HRBP team on any Visa Process administration.

·        Working with the HRBP team on Learning & Development administration.

·        Assisting HRBPs with Year End Promotion and Compensation processes, updating trackers and issuing letters, ensuring systems are updated for payroll and data reporting.

KNOWLEDGE

·        Must have a general understanding of UK Employment Law.

·        Knowledge of FCA Regulations (SMCR) would be beneficial.

·        Good HRIS & ATS Systems skills, experience using SDWorx, LinkedIn Recruiter & Taleo useful.

·        Intermediate/Advanced in MS Office, in particular Excel.

SKILLS

·        Confidentiality and Discretion: The ability to handle sensitive information with the utmost discretion and professionalism.

·        Time Management: Effectively prioritise and manage tasks to meet deadlines.

·        Communication: Exceptional written and verbal communication skills to interact with colleagues, clients, and external contacts.

·        Organisation: Strong organisational skills.

·        Attention to Detail: Meticulousness in all tasks, and detail oriented.

·        Problem-Solving: Capability to anticipate issues and find effective solutions.

·        Adaptability: Flexibility to adjust to changing priorities and demands.

QUALIFICATIONS

Education

·        N/A

Professional Qualifications

·        HR Qualification (CIPD or similar) would be beneficial.

BUSINESS TRAVEL

·        Business Travel is not required as part of this role.

·        This is a hybrid role requiring travel between 3 Office Sites in London (Moorgate, St James & Soho) in line with business needs.