Virtual Personal Assistant

Job Overview

111 Sign, a dynamic and rapidly growing full-colour printing company, is seeking a highly organised and proactive Virtual Personal Assistant to join our team. We specialise in delivering premier, all-in-one printing solutions and professional event services to over 3000 businesses across the United States. This is a full-time, remote position for a candidate based in Louisiana, United States. The successful applicant will provide comprehensive administrative support, ensuring our operations run smoothly as we continue to expand. We are looking for a self-motivated professional who thrives in a fast-paced environment and is dedicated to providing outstanding support. The offered compensation for this role is $24 - $28 USD per hour.

Responsibilities

Manage and organise calendars, scheduling meetings, appointments, and travel arrangements for senior management.
Handle and screen incoming email correspondence and phone calls, responding to enquiries promptly and professionally.
Prepare, format, and edit reports, presentations, and other business-critical documents.
Assist in the coordination of client projects, liaising between departments to ensure deadlines are met.
Conduct research on potential clients, market trends, and other topics as required to support business objectives.
Maintain and update company databases and CRM systems with accurate information.
Provide general administrative support to the wider team, including data entry, filing, and other ad-hoc tasks.

Qualifications

Proven experience as a Virtual Assistant, Personal Assistant, or in a similar senior administrative role.
Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
Excellent written and verbal communication skills with meticulous attention to detail.
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
The ability to work independently with minimal supervision while maintaining a high level of productivity.
A high degree of discretion and confidentiality is essential for this role.
A dedicated home office environment with a reliable, high-speed internet connection.
Experience in the printing, events, or graphic design industry would be considered an advantage.
Familiarity with e-commerce platforms such as Amazon or Etsy is desirable but not essential.