Business Services Coordinator

Description 
About The Role: 
We are pleased to announce an incredibly exciting opportunity to join our Global Business Services team in Johannesburg, South Africa as Business Services Coordinator. 
In this role you are expected to assist the Business Services Specialist in supporting the Commercial teams and Head Office Finance and Procurement teams with all Business Services activities in local outstation. Collaborate with internal and external stakeholders in relation to all Business Services activities that enable the Commercial, Cargo and Ground Services team to undertake their business, thereby enhancing the efficiency of the operational and QR revenue generating teams. Actively participate in building strong relationships and maintain good communication with Head Office functions of Finance and Procurement to ensure efficiency of processes and continuous improvements supporting them from an outstation perspective as required.

Key Accountabilities:
•    Able to follow and understand local payroll practice, processes, requirements, local labor law changes all in cooperation with outsourced consultant.
•    Assist in verifying all commercial support related invoices against contracts and Purchase orders.
•    Disbursement of petty cash claim, manage staff claim and accounting the same financial Oracle system.
•    Coordinate and assist to HO Accounts payable, Accounts receivable, Tax unit and Treasury unit on information raised by each unit.
•    Take active participation in station procurement, identify local potential service provider, obtain quote, analysis and prepare cost evaluation sheet, process purchase order and contract with service provider.
•    Maintain station database like list of Contract, records of payment made to comply local requirement, Maintain staff and other Insurance related records.
•    Able to generate and analysis on financial report.
•    Management of cash handling for CTOs (where applicable) including daily cash sales verification against Bank Statements, Daily Sales Report checking, reconciling sales figures with merchant statement and bank statement for local card collections, daily reconciliation of physical cash with Amadeus sales report.
•    Support User department by ensuring GL codes, Taxes and Pos are accurate.
•    Working with User Department to monitor and manage costs and review cost variances, reconciling spends versus budget.
•    Support local station with administrative tasks as required ensuring smooth running of the station.
 

Qualifications 
To be successful in this role you will need:
•    Bachelor’s Degree.
•    2 years similar work experience.
•    Procurement, finance, office management or shared services experience.
•    Should be Fluent in English.
•    Should have knowledge of the local law/regulation/tax legislation and basic HR knowledge.
•    Previous experience handling Payroll is preferred.
•    Airline experience will be an advantage for the candidate.
•    Finance Background & Bank Reconciliation experience is mandatory.
•    ERP - Oracle knowledge is required.

You must be having the legal rights to live and work in South Africa to be considered for this role.