Boston Fundraising Coordinator

Position Type Part-time, 30 hrs/week

Schedule Monday - Friday, 9AM-3PM no weekend shifts available

Salary Hourly, $20/hr (based on experience)

Location In-office / Boston, MA (2 locations)

Reports To US Admin Manager

Description

Public Outreach is looking for a rockstar to spearhead the management and efficient organization of our Boston offices, with virtual support for other US offices. With a small but mighty admin/logistics team spread across North America (Canada/US), from Vancouver to Halifax, from LA to NYC.

Public Outreach is a leader in the charity fundraising industry, with a large part of its success summarized in its motto: Honest. Respectful. Effective.

We are looking for an individual who embodies our motto and is passionate about our staff and mission.

This ideal candidate is efficient as a way of life, is excited to create/refine processes, and thrives in a vibrant, diverse workspace. We are looking for someone who can pay attention to detail, has strong communication skills, and who approaches situations with a positive outlook.

Overview Of Job Duties:

• Provide administrative support to managers and staff

• Assist with new hire paperwork and processing of onboarding documents

• Manage and maintain office records, documents, and filing systems

• Prepare and distribute emails and memos

• Order and manage office equipment and supplies management

• Serve as a point of contact for internal and external communications

• Ensure meeting rooms are prepared and set up as needed

• Greet and assist visitors, clients, and guests

• Prepare, format, and proofread documents, reports, and presentations

• Maintain and update employee and client databases

• Assist in tracking and reconciling office expenses

• Prepare expense reports and submit them for approval

• Ensure compliance with health and safety regulations

• Help plan or assist with occasional maintenance services

Requirements:

• 1-2 years of administrative experience, 1 year of Customer Service experience preferred

• Passionate about spreadsheets and/or a fast learner who’s not afraid of Excel/Google Sheets

Intermediate-to-advanced understanding of Google Workspace (Gmail, Google Calendars, Google Sheets, etc)

• Solution-oriented problem solver

• Excellent documentation and project-tracking skills 

Qualifications:

• Excellent communication skills, written and verbal

• Excellent phone and email etiquette

• Strong data entry skills with a record of high accuracy

• Attention to detail

• Demonstrated ability to manage priorities

• Demonstrated ability to work independently

• Ability to effectively coordinate multiple tasks and strictly adhere to deadlines

• Positive attitude with the ability to thrive in a stressful working environment

• Must be able to lift up to 50 lbs ( large package handling, arranging desks, etc)

Public Outreach supports a diverse and equal world and welcomes people from all walks of life into our already eclectic teams.  Accommodations will be made at the candidate's request during all aspects of the hiring and onboarding process.