Talent Acquisition Specialist

Talent Acquisition Specialist, HR & Administration

Location:
District of Columbia
United States

Project HOPE is an international NGO of more than 900 engaged employees and hundreds of volunteers who work in more than 25 countries, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients and provided more than $3 billion worth of medicines to local health care organizations around the world. We have helped build hundreds of health programs from the ground up and responded to humanitarian crises worldwide.

Code of Conduct 
It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment.  Together we can reinforce a culture of respect, integrity, accountability and transparency. 

The Talent Acquisition Specialist supports recruitment activities across the organization, including staffing for emergency response operations and the engagement of volunteers and consultants.

Reporting to the Associate Director of Talent Acquisition, this role works closely with hiring managers and HR colleagues to coordinate efficient hiring processes, maintain accurate recruitment data, and ensure positive candidate experience. The Specialist also supports time-sensitive hiring needs during emergency response efforts.

CORE RESPONSIBLITIES

 Recruitment Coordination & Support

• Coordinate full-cycle recruitment activities, including job postings, candidate sourcing support, interview scheduling, and offer coordination.
• Partner with hiring managers to support recruitment efforts, including intake discussions and alignment of timelines and requirements.
• Track recruitment progress and maintain clear communication with hiring managers on candidate status.
• Ensure consistent use of recruitment processes and documentation.

Emergency Response Staffing

• Support recruitment for urgent emergency response needs, including volunteers and short-term consultants.
• Assist in maintaining pools of qualified candidates to support rapid response efforts.
• Coordinate with HR and emergency response teams to track staffing needs and candidate availability.
• Provide flexible support during surge hiring periods.

Candidate Experience & Communication

• Serve as a point of contact for candidates throughout the recruitment process.
• Coordinate interviews, feedback collection and ensure timely communication with candidates and hiring teams.
• Support positive and professional candidate experience.

ATS & Data Management

• Maintain accurate and up-to-date candidate records in the Applicant Tracking System (ATS).
• Track candidate progress, documentation, and hiring outcomes.
• Generate basic recruitment reports as needed.

Compliance & Process Support

• Ensure recruitment activities are conducted in accordance with internal policies and applicable regulations.
• Maintain organized and audit-ready recruitment documentation.
• Support adherence to fair and consistent hiring practices.
• Assist with pre-employment and onboarding tasks, including documentation collection and system updates, to support smooth hiring transitions.

REQUIRED QUALIFICATIONS

• Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent professional experience.
• Minimum of 2–4 years of experience in recruitment, talent acquisition, or HR support roles.
• Experience supporting high-volume or time-sensitive recruitment.
• Hands-on experience using an Applicant Tracking System (ATS) and managing recruitment data.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Ability to manage multiple requisitions and shifting priorities in a fast-paced environment.

• Experience recruiting or coordinating volunteers, consultants, or project-based staff.
• Experience supporting recruitment in a nonprofit, global, or humanitarian context.
• Familiarity with compliance and documentation requirements related to consultants, volunteers, and international staffing.
• Experience supporting global or geographically dispersed teams.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment described below are representative of those required to perform the essential functions of this role. Reasonable accommodation may be provided for individuals with disabilities.

 ·       Physical demands:

·       Ability to work in a typical office environment and operate standard office equipment.

·       Ability to communicate in verbal and written form.

·       Ability to travel as needed

·       Work environment:

·       Typical office or hybrid work environment with minimal noise exposure.

·       Travel for extended periods by air and other modes of transportation. Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.

 While international travel is not a regular part of every job, programmatic needs may require it intermittently.

 Notice to applicants: Project HOPE does not conduct direct solicitation/recruitment via email. Project HOPE never asks job applicants for payment or financial information at any stage of the recruitment process. Project HOPE will never send you a third-party check and ask you to cash it. If you have been recruited via email, please contact [email protected]

Salary range starting at $60,000 - 75,000 per year. Compensation for the role is dependent on several factors, including a candidate’s qualifications, skills, and experience. Project HOPE offers comprehensive benefits as part of the total compensation package, including health, dental, vision, and life insurance, 403(b), paid leave, and much more. For more information about our benefits, please visit our benefits page.

Due to the substantial number of inquiries we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please. However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

Thank you very much for your interest in Project HOPE and this exciting project opportunity.