Supply Chain Manager-Procurement

Supply Chain Manager-Procurement, Global Health

Location: Palestine,Gaza Strip

POSITION TYPE: Local Hire 

POSITION TITLE: Supply Chain Manager-Procurements 

DIVISION: Global Health 

REPORTS TO: Supply Chain Director

Project HOPE is an international NGO with more than 1,000 engaged employees and volunteers who work around the globe, responding to the world’s most pressing global health challenges. Throughout our 65-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide. 

Code of Conduct  
It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.  

POSITION SUMMARY:  
The Supply Chain Manager – Procurement is responsible for managing and implementing procurement operations for Project HOPE funded projects in Gaza, under the supervision of the Supply Chain Director. 

The role ensures efficient, transparent, and compliant procurement processes in line with organizational policies and donor regulations. The position focuses on operational management, contract execution, vendor coordination, and compliance monitoring, while strategic supply chain direction, policy approval, and high-level oversight remain the responsibility of the Supply Chain Director. 

This position is being advertised contingent upon award; while the recruitment process will proceed as part of organizational preparedness, no formal offer will be extended until funding is confirmed

PRINCIPAL RESPONSIBILITIES:   

Procurement Operations Management 
-Manage day-to-day procurement activities in line with approved procurement plans. 
-Ensure processing of purchase requests with complete and compliant documentation. 
-Oversee preparation of RFQs, ITBs, and RFPs. 
-Supervise bid receipt, evaluation documentation, and procurement records. 
-Ensure timely issuance of purchase orders and contract implementation. 
-Monitor delivery timelines and follow up with suppliers. 

Compliance & Internal Controls 
-Ensure all procurement activities comply with organizational policies and donor requirements. 
-Maintain complete, audit-ready procurement files. 
-Support internal and external audits by providing documentation and clarification. 
-Ensure confidentiality and integrity of procurement processes. 
-Apply zero-tolerance principles regarding fraud, conflict of interest, and misconduct. 

Vendor & Contract Management 
-Maintain and update supplier databases and procurement records. 
-Support supplier vetting and due diligence processes. 
-Monitor supplier performance and escalate major concerns to the Supply Chain Lead. 
-Support identification of alternative suppliers in case of market disruption. 
-Ensure fair and transparent vendor communication. 

Coordination & Communication 
-Serve as focal point for operational coordination with Program, Finance, and Logistics teams. 
-Ensure alignment between procurement actions and approved budgets. 
-Coordinate with warehouse/logistics for receipt verification and documentation. 
-Provide regular procurement status updates to the Supply Chain Lead. 

Reporting & Monitoring 
-Maintain procurement trackers and dashboards. 
-Prepare routine procurement performance reports for review by the Supply Chain Lead. 
-Flag risks, delays, or compliance issues promptly. 
-Contribute to procurement inputs for internal reports as requested. 

Risk Management 
-Identify operational procurement risks and propose mitigation measures. 
-Escalate high-level risks, policy gaps, or systemic issues to the Supply Chain Lead. 
-Ensure ethical procurement practices and transparency. 

MINIMUM QUALIFICATIONS: 
• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or related field. Master is preferred.  
• Minimum 7 years of experience in procurement, preferably in humanitarian or NGO settings. 
• Good understanding of procurement procedures and documentation. 
• Experience working in restricted or high-risk operating environments is an asset. 
• Strong organizational and coordination skills. 
• Ability to work under pressure and manage multiple procurement actions simultaneously. 
• Good communication and negotiation skills. 
• Fluency in English and Arabic is required. 

PHYSICAL DEMANDS AND WORK ENVIRONMENT: 
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Physical demands:   
-While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.  
-Must be able to communicate in verbal and written form and must be able to travel internationally.  
-Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.” 

Work environment:   
-Typical office environment with exposure to a minimal noise level.  
-Emergency deployments may be in resource-deprived environments with austere living conditions. 
-Travel for extended periods may be by air and/or other modes of transportation.  
-While international travel is not a regular part of every job, programmatic needs may require it intermittently.  
-Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.” 

Due to the substantial number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.  
However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.  

Thank you very much for your interest in Project HOPE.