Supply Chain Assistant - Local Hire

Supply Chain Assistant - Local Hire, Global Health

Location:
Deir El Balah
Palestine, State of

Project HOPE is an international NGO with more than 1,000 engaged employees and volunteers who work around the globe, responding to the world’s most pressing global health challenges. Throughout our 65-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide. 

Code of Conduct :
It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.  

POSITION SUMMARY:  
Under the direct supervision of the Supply Chain Coordinator, the Supply Chain Assistant provides day-to-day operational and administrative support across the various subsectors of Project HOPE’s supply chain function in Gaza, including procurement, warehousing, Gifts-in-Kind (GIK), fleet, and assets management. The Supply Chain Assistant supports the processing of documentation, follows up on routine tasks, and maintains and updates the trackers of each subsector, ensuring accurate records and timely reporting in full compliance with Project HOPE policies, donor regulations, and international standards. 

PRINCIPAL RESPONSIBILITIES:    
- Assist the Procurement team in receiving and logging purchase requests, collecting quotations, and preparing bid comparison sheets and supporting documentation. 
- Follow up on the status of ongoing purchase orders and deliveries, and maintain the procurement tracker up to date, escalating delays or issues to the relevant focal point. 
- Support the Warehouse & GIK team in documenting receipts and dispatches, including goods received notes (GRNs), waybills, and Gifts-in-Kind (GIK) donation documentation. 
- Assist in updating the warehouse, inventory, and GIK trackers, and support periodic physical counts and stock reconciliations. 
- Support day-to-day fleet operations by maintaining vehicle movement logs, fuel consumption records, and the fleet tracker under the guidance of the Fleet & Assets Lead. 
- Assist in coordinating routine transportation requests and the timely delivery of supplies to designated locations and health facilities. 
- Support the maintenance of the asset register, including asset tagging, recording of asset movements and assignments, and periodic physical verification exercises. 
- Maintain and regularly update the trackers of all supply chain subsectors (procurement, warehouse, GIK, fleet, premises and assets), ensuring data accuracy and timely submission to sector leads. 
- Support the maintenance of complete, accurate, and audit-ready supply chain records and filing systems, ensuring proper documentation in both hard and electronic formats. 
- Support transparency, fairness, cost-effectiveness, and value for money in all supply chain activities, in compliance with Project HOPE and donor standards. 
- Other duties as assigned. 
 
MINIMUM QUALIFICATIONS:  
- Diploma degree in Business Administration, Supply Chain Management, Logistics, or a related field. 
- Minimum of one (1) year of relevant experience in procurement, logistics, or supply chain support, preferably with an NGO or international organization. 
- Good understanding of procurement principles, documentation, and record keeping. 
- Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook. 
- Good written and spoken communication skills in both Arabic and English. 
- Strong organizational skills, attention to detail, and the ability to manage multiple tasks under pressure and tight deadlines. 
- High level of integrity and commitment to transparency and accountability. 

PREFERRED QUALIFICATIONS:  
- Previous experience with international NGOs or humanitarian organizations operating in emergency contexts. 
- Familiarity with donor procurement and compliance requirements (e.g., USAID, BHA, UN agencies). 
- Experience using ERP, inventory management, or procurement tracking systems. 
- Knowledge of humanitarian supply chain operations and coordination mechanisms in Gaza. 

PHYSICAL DEMANDS AND WORK ENVIRONMENT: 
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Physical demands:   
- While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.  
- Must be able to communicate in verbal and written form and must be able to travel internationally.  

Work environment:   
- Typical office environment with exposure to a minimal noise level.  
- Emergency deployments may be in resource-deprived environments with austere living conditions. 
- Travel for extended periods may be by air and/or other modes of transportation.  
- While international travel is not a regular part of every job, programmatic needs may require it intermittently.  
- Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.” 
- Due to the substantial number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.  
- However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.  

Thank you very much for your interest in Project HOPE.