Administrative Manager

Job DetailsJob Location: Preble Street - PORTLAND, ME 04101The Administrative Manager supports the Health Services program, the Recuperative Care Program, and the Street Outreach Collaborative through the development and administration of systems and processes related to the administrative functions of the program, including data and compliance management pertaining to various grants; assurance of billing infrastructure; program scheduling and staffing; client programming support; and engages in research and development to support sustainability of programs.

This is a full-time (40 hours/week) position with a Monday – Friday, 8:00am – 4:30pm schedule
QualificationsThe ideal candidate should demonstrate a minimum of 3–5 years of administrative and/or management experience in a non-profit environment. Candidates should have experience developing and maintaining complex administrative systems and processes, as well as proficiency with standard computer applications, HMIS, Client Track, or similar software. A comparable combination of education, training, and work experience may also be considered.

A strong understanding of homelessness and poverty, along with a genuine commitment to the agency’s mission, is essential. The successful candidate should demonstrate excellent organizational and time management skills, ability in creating and maintaining systems for data and information management, with a high level of competence in task and project organization.

Preferred: Advanced expertise with Microsoft 365 products, including Word, Excel, Teams, and Outlook.

Compensation and Benefits

This is a full-time, benefits-eligible position, with a pay rate of $31.56 /hour. Generous paid time off, insurance, and retirement plan benefits include:

4 weeks (160 hours, accrued) vacation time, 12 days (96 hours, accrued) sick time, 32 hours personal time, 12 Paid Holidays
Health insurance w/ 100% employer-paid option; Dental insurance w/ 100% employer-paid option; Vision insurance; Employer-paid Life, STD, and LTD insurance
403(b) retirement plan w/ employer match

To Apply: We encourage applicants to apply via Preble Street’s website employment page. Applications (resume and cover letter, preferred) may also be emailed to [email protected] or mailed via USPS mail to Preble Street Human Resources, 55 Portland Street, Portland, ME 04101. Please note that automatically generated confirmations of receipt will be sent in response to applications sent via email. Only those candidates selected for interviews will be otherwise contacted.

If you need assistance or accommodation in the application process, please contact us at [email protected].

Preble Street, a 501(c)(3) nonprofit agency, has been working since 1975 to provide best practice social services that meet urgent needs and end hunger and homelessness for individuals and families in Maine living in poverty.

Preble Street is an equal opportunity employer. We value diversity and are committed to equity and inclusion in our workplace. We encourage applications from all qualified individuals and consider applications for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity or expression, military status, age, disability, genetic information, citizenship status, or any other characteristic protected by federal, state, or local laws.

Preble Street recognizes that Black and Indigenous people, people of color, people from working class backgrounds, people with disabilities, LGBTQ2IA+ people and women are less likely to apply for jobs if they don’t believe they meet every qualification described in a job posting.

Our hiring process recognizes the value of various lived experiences and backgrounds when assessing candidates.

Individuals from all cultures and communities are encouraged to apply.