Accounts Payable Supervisor

Our solutions include project design and manufacturing, sand and chemical supply, logistics coordination and data reporting, automation technology, emissions reduction, and additive manufacturing.

 

At PF Holdings, Our portfolio of established and dependable companies reliably operate efficiently and effectively, driving innovation and commercial success for the future, for the benefit of industry, our clients, and the world.

 

Direct supervision of 4-6 AP team members and the daily workflow and processes of the accounts payable department. Reports to and supports the AP Manager.

Essential Responsibilities:

• Supervise the Accounts Payable staff including training, assigning and directing work-flow of the staff.
• Responsible for identifying training needs of staff and provide said training.
• Monitor processes and procedures to maintain the integrity of the internal controls to prevent audit findings and monetary risks to the company, such as fraud and duplicate payments.
• Continuously improve processes to enable our business to scale and maintain a strong internal control environment on business processes.
• Analyze and resolve problems through drawing from prior experiences.
• Exercises judgment within defined procedures and policies to determine appropriate action.
• Work with suppliers and business partners to resolve invoicing and payment issues.
• Work closely with business systems teams on maintaining and improving underlying systems.
• Assist the Accounting team with month-end accruals and account reconciliations.
• Oversee payment approvals, processing and resolving payment issues by communicating with vendors.
• Prepare and maintain daily Accounts Payable reports and metrics.
• Month-end close activities: Journal & Reconciliation.
• Perform other duties as assigned.

 

Education and Experience:

• Prefer a minimum of 2-3 years in a supervisory position with direct reports in either AP or AR departments.
• A strong understanding of the purchasing process and purchase order lifecycle required.
• Prior experience effectively hiring, motivating and managing a team required.
• Good communication skills for communicating with support personnel and management.
• Strong written and oral communication skills.
• Ability to manage multiple projects simultaneously.
• Strong organizational and analytical skills.
• Hands-on experience with accounting software.

 

Knowledge, Skills, and Abilities:

• Operates in a professional and/or business casual office environment.
• Routinely uses standard office equipment such as laptops, photocopiers/scanners, and smartphones.
• Evening and weekend work may be required as job duties demand.
• Ability to fluently read, write, understand and communicate in English.
• Ability to lift up to 15 pounds
• Must be able to adhere to process protocol
• Strong work ethics of integrity and honesty striving for excellence in all activities employing accompanying communication.

 

This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and is subject to change as the needs of the employer and requirements of the job change.  Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible.

We are an equal opportunity employer and do not make employment decisions based on a person’s race, color, religion, sex, gender, sexual orientation, age, national origin, ancestry, disability, veteran status, or any other protected category under applicable federal, state, and local laws.