Senior Executive (Academic)
About this role
Job Purpose:
Analyse, plan, execute and support the tasks for Centre for foundation studies (CFS) by executing program’s administration, registration and examination reporting, student record management, audit and accreditation compliance as well as administration support to ensure compliance to the requirements as stipulated by the University Academic Committee (UAC) and University Senate.
Key Accountabilities:
Program Administration
Analyse, plan and execute course administration by (i) preparing the course schedule inclusive of lecturers, labs and tutorials, (ii) planning lecturer timetable and workload, and (iii) conducting student forecasting to determine class size to ensure the smooth delivery of sustainable superior academic programmes.
Registration and Examination Reporting
Plan and execute the planning for registration and examination by preparing insightful reports related to student registration, courses offered, student result and number of student graduates to update university management such as the University Examination Committee (UEC) on the administration status for registration, examination and graduation.
Student Record Management
Execute the management of student records by performing audit activity and verification to ensure student records are up-to-date, easily accessible and readily retrievable for the benefit of all relevant stakeholders across the University.
Audit & Accreditation Compliance
Execute and support audit & accreditation compliance for MQA by (i) assisting lecturers to prepare audit documents, (ii) coordinating the preparation of programme reports, (iii) arranging logistics for the audit exercise, and (iv) supporting the overall audit activities in order to preserve the quality of the university with respect to compliance of work activities against establish processes, standard operating procedures (SOP), policies, guidelines and other external requirements (Programme Accreditation – Self accreditation).
Administration Support
Execute and support departmental administration by (i) executing procedures and work instruction related to teaching and learning, (ii) updating academic documents inclusive of the website and handbook, (iii) arranging departmental meetings, (iv) preparing budgets and manpower planning, (v) executing departmental purchases and (vi) processing departmental invoices from vendors in order to ensure all operations of the department are in accordance to stipulate requirements as approved by the management and senate.
Qualification & Experience:
- Recognised Bachelor's or Master's degree in relevant field
- More than 5 years of experience in relevant field
- Professional qualification and advanced degree would be an added advantage
- Fair written and verbal communication skills
- Fair interpersonal skills
- Fair analytical abilities
Company at a glance
Petroliam Nasional Berhad (PETRONAS) is a leading global energy company committed to powering society’s progress in a responsible and sustainable manner. With close to 50,000 employees and a global reach spanning over 100 countries, we are ranked among the world’s largest corporations by revenue in the Fortune Media IP Ltd’s 2022 Fortune Global 500® list.
As Malaysia’s national oil and gas company, we safeguard and manage the nation’s hydrocarbon resources to ensure national energy security and maximise value. We explore, develop and produce hydrocarbons as well as cleaner energy solutions. We have three core businesses, namely Upstream, Gas and Downstream, supported by Project Delivery and Technology division, which acts as an enabler. We recently launched Gentari, our new entity providing customers with cleaner energy and lower carbon solutions in three core offerings – renewables, hydrogen and green mobility alongside our core portfolio.
We remain committed to produce oil and gas in a differentiated manner, with focus on reducing carbon emissions and at competitive cost. Our hydrocarbon portfolio today is two-thirds gas, which puts us in an advantageous position as gas and Liquefied Natural Gas (LNG) will continue to play a vital role even as the energy system evolves. As one of the leading LNG players in the world, PETRONAS will continue to serve the global LNG demand.
As a responsible and conscientious global energy player, sustainability is at the heart of our business and how we operate. Our commitment to responsible business growth and positive contributions to society and the environment remains unwavering. Fuelled by our passion to be a partner for our customers in the journey towards a lower carbon energy future, every step we take brings us closer towards achieving our aspiration of Net Zero Carbon Emissions by 2050 (NZCE 2050).
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