Administrative Coordinator Supervisor

Overview

Do you want to join a team that's changing the world? Do you have a strong background as an Administrative Coordinator Supervisor? Then we're looking for you! Check out the job description and apply now! Put your skills to meaningful use, gain unique experience, and work with world-class team members with diverse backgrounds and expertise who share the same vision. Join the PECNA team today!

Responsibilities

Administrative Coordinator Supervisor

 

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Meet the Recruiter: Denise Goetz

 

Summary: 

Join us at Panasonic Energy as we expand to De Soto, Kansas, where we’re building the world’s largest lithium-ion battery factory. This is an exciting opportunity to grow your career while contributing to the future of electric vehicles. As part of our team, you’ll help push the limits of battery technology, enhancing performance and efficiency in sustainable transportation.

Our state-of-the-art facility, just outside the Kansas City Metro, will be a hub for innovation in green energy solutions. If you're passionate about sustainability and eager to contribute to the electric vehicle revolution, we invite you to be part of our dynamic team. Join us and make a meaningful impact on the future of energy and transportation.

 

Job Summary: 

The Administrative Coordinator Supervisor leads and oversees the administrative support functions for assigned production and manufacturing operations. This role is responsible for supervising Administrative Coordinators and ensuring the effective execution of departmental administrative processes, including purchasing and tracking, headcount management, training compliance, onboarding, attendance management, inventory control, departmental communications, process data collection, and safety compliance activities. The position serves as a key liaison between production, support functions, and leadership teams, ensuring operational efficiency, data accuracy, and administrative excellence in a fast-paced manufacturing environment.

 

Essential Duties:

Functional Leadership & Operations:

• Lead the daily activities and performance of Administrative Coordinators, ensuring efficient execution of administrative and operational support functions
• Oversee purchasing processes and tracking of departmental consumables, supplies, and equipment
• Manage headcount tracking and reporting to support workforce planning and organizational needs
• Coordinate and monitor SMT training records and compliance requirements
• Oversee new hire onboarding activities, orientation processes, and administrative support for employee integration
• Manage attendance tracking and reporting processes to ensure accurate workforce data
• Oversee inventory management activities for departmental administrative and operational resources
• Ensure timely collection, maintenance, and reporting of process and operational data
• Prepare and distribute recurring operational reports, workforce metrics, and business updates for production leadership
• Support scheduling, calendar coordination, meeting planning, and administrative activities for production leadership as required
• Maintain department rosters, employee records, and other administrative documentation with a high degree of accuracy

Strategic Alignment & Continuous Improvement:

• Identify opportunities to improve administrative processes, workflows, and reporting systems to enhance efficiency and effectiveness
• Develop and implement standardized administrative procedures and best practices across assigned areas
• Monitor departmental budget expenditures and provide tracking and reporting support to leadership
• Analyze operational and workforce data to identify trends, opportunities, and corrective actions
• Support department initiatives and projects by coordinating resources, timelines, and administrative requirements

Team Development & Knowledge Sharing:

• Establish performance expectations and goals for Administrative Coordinators and provide regular coaching and feedback
• Support employee development through training, mentorship, and knowledge sharing
• Ensure team members are trained on administrative systems, processes, policies, and procedures
• Promote a culture of accountability, continuous learning, teamwork, and customer service

Cross-Functional Collaboration & Stakeholder Engagement:

• Collaborate with Production, Human Resources, Training, Safety, Finance, Procurement, and other support functions to achieve departmental objectives
• Serve as the primary coordinator for departmental communications, ensuring timely dissemination of operational updates, organizational announcements, and leadership communications
• Coordinate meetings, prepare agendas, compile presentation materials, and communicate action items to stakeholders
• Facilitate communication between administrative staff and production leadership, escalating concerns and supporting resolution efforts
• Support cross-functional initiatives, Requests for Approval (RFAs), training requests, work orders, and other administrative projects

Quality, Safety, Compliance, & Risk Management:

• Ensure compliance with company policies, administrative procedures, attendance requirements, and documentation standards
• Monitor and support 6S compliance activities within assigned areas
• Administer PPE distribution processes and support compliance with established safety requirements
• Handle sensitive and confidential business information with discretion and professionalism
• Promote a safe work environment and ensure adherence to applicable safety, quality, and regulatory requirements

Supervisory Responsibilities:

• Provide direct supervision to Administrative Coordinators, including work assignment, performance oversight, training, and adherence to safety and operational standards
• Monitor attendance trends and partner with leadership and Human Resources to address attendance-related concerns and reporting requirements
• Conduct performance reviews, coaching discussions, employee development planning, and corrective action processes as needed
• Manage staffing, workload distribution, scheduling coordination, and team performance metrics
• Foster employee engagement, teamwork, accountability, and continuous improvement within the administrative support team

Personal Protective Equipment (PPE) Requirements:

• To ensure the health and safety in the workplace and for the protection of our employees, wearing PPE is a possibility and may include equipment such as a full Tyvek suit, safety shoes, gloves, safety glasses, face mask, bump cap, and a full hazmat suit that includes a respirator.

The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.

Qualifications

Requirements - Required and/or Preferred

Education, Certifications, and Licenses:

Required:

• Associate's Degree in Business Administration, Management, Human Resources, Operations, or a related field
• Relevant experience may be substituted for required education

Preferred:

• Bachelor's Degree in Business Administration, Management, Human Resources, Operations Management, or a related field
• Lean Six Sigma Yellow Belt or Green Belt
• Certified Administrative Professional (CAP)

Essential Qualifications:

• 3+ years of progressive leadership experience supervising employees in an administrative, manufacturing, operations, or business support environment
• Demonstrated experience managing administrative processes, employee records, scheduling, purchasing, reporting, and department support functions
• Strong organizational, planning, and prioritization skills with the ability to manage multiple responsibilities in a fast-paced environment
• Proficient with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook
• Experience utilizing ERP systems such as SAP for reporting, employee tracking, purchasing, or data management
• Experience preparing reports, presentations, workforce metrics, and business communications
• Excellent communication, interpersonal, and stakeholder management skills
• Ability to handle confidential and sensitive information with discretion
• Strong analytical, problem-solving, and process improvement capabilities
• Ability to collaborate effectively with cross-functional teams, including internal and international stakeholders
• Working knowledge of manufacturing operations and production support processes
• Must have working-level knowledge of the English language, including reading, writing, and speaking English
• Alignment to Panasonic’s seven (7) core principles (contribution to society, fairness and honesty, cooperation and team spirit, untiring effort for improvement, courtesy and humility, adaptability, gratitude)

Preferred Qualifications:

• 5+ years of progressive leadership experience, including direct supervision of administrative or operational support personnel
• Prior manufacturing experience in a high-volume production environment
• Experience supporting production, operations, or industrial manufacturing organizations
• Experience with workforce planning, training administration, budget tracking, and inventory management
• Lean manufacturing, continuous improvement, or 6S experience
• Direct experience with lithium-ion battery manufacturing, battery production scale-up, or battery R&D environments

Physical Demands:

Physical Activities: Percentage of time (equaling 100%) during the normal workday the employee is required to:

• Sit: 40%
• Walk: 30%
• Stand: 30%

Required Lifting and Carrying: Rare (<1%), Occasional (1-33%), Frequent (34-66%), Continuous (67-100%)

For this position, the required frequency is:

• Up to 10 lbs.: Frequent
• Up to 20 lbs.: Occasional
• Up to 35 lbs.: Occasional
• Team-lift only (over 35 lbs.): Rare

Benefits & Perks - What's In It For You:

Panasonic Energy prioritizes total well-being and offers comprehensive benefits options to support physical, emotional, financial, social, and environmental health:

• Health Benefits – Offering medical, dental, vision, prescription plans, plus Health Savings Account and Flexible Spending Account options.
• Voluntary Benefits – Life, accident, critical illness, disability, legal, identity theft, and pet insurance.
• Panasonic Retirement Savings & Investment Plan (PRSIP) – 401(k) plan with company matching contributions and immediate vesting.
• Paid Time-Off Benefits – Vacation, holidays, personal days, sick leave, volunteer, and parental & caregiver leave.
• Educational Assistance – Tuition reimbursement for job-related courses after six months of service.
• Health Management and Wellbeing Programs –Lifestyle Spending Account, EAP, virtual health management, chronic condition, neurodiversity, tobacco cessation, substance abuse support, and life stage and fertility resources. Available to eligible employees starting the first day of the month following your start date. Eligibility for each benefit may vary based on employment status, location, and length of service.
• Employee Recognition Program - High5 employee recognition and awards platform, quarterly and annual employee recognition
• Annual Bonus Program - Opportunity for an annual performance-based bonus.
• On-site Food Options: Several on-site cafes, plentiful snack and beverage kitchens, revolving on-site vendor visits and employee events.

Where You'll Be:

For our onsite roles, Panasonic Energy is committed to fostering an ideal working environment that goes beyond the conventional. We understand the significance of moments that matter in your onsite experience, and we prioritize creating a workspace that not only promotes productivity but also ensures a fulfilling and positive work atmosphere. Join us at Panasonic Energy, where your onsite presence is valued, and we strive to make each moment count in your professional journey.

Who We Are:

Meet Panasonic Energy! At Panasonic Energy, you'll do work that matters as we are dedicated to transforming the world through the acceleration of sustainable energy. By producing safe, high-quality lithium-ion batteries, you become part of a team that plays a crucial role in creating technologies that move us.

Our journey began in 2017, and now, as the world's largest lithium-ion battery factory, we are expanding operations to De Soto, Kansas, providing you with the opportunity to experience career growth in more ways than one.

As an innovative thinker, you'll thrive here, as we continually push the boundaries of lithium-ion battery technology and production capabilities to enhance efficiency and performance in EVs.

Being part of Panasonic Energy means positively contributing to society, aligning with our commitment to building a better world through sustainable energy solutions.

We care about what you care about, fostering an environment where your contributions make a meaningful impact on the future of energy and transportation. Join us and be part of a team that values your work, encourages innovation, and actively contributes to a positive societal impact.

In addition to an environment that is as innovative as our products, we offer competitive salaries and benefits.

We Take Opportunity Seriously:

At Panasonic Energy, we are committed to a workplace that genuinely fosters inclusion and belonging. Fairness and Honesty have been part of our core values for more than 100 years and we are proud of our diverse culture as an equal opportunity employer.

We understand that your career search may look different than others and embrace the professional, personal, educational, and volunteer opportunities through which people gain experience. If you are actively looking or starting to explore new opportunities, submit your application!

Supplemental Information:

Pre-employment drug testing is required.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law. All qualified individuals are required to perform the essential functions of the job with or without reasonable accommodation.

Due to the high volume of responses, we will only be able to respond to candidates of interest. All candidates must have valid authorization to work in the U.S. without restriction.

 

Thank you for your interest in Panasonic Energy Corporation of North America.

 

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