HR Associate

Application Deadline: 4 September 2026

Department: People

Employment Type: Permanent - Full Time

Location: University of Southampton Delhi

Compensation: Competitive

Description

Main Duties and Responsibilities

• Manage end-to-end recruitment for academic and professional services positions.
• Draft and publish job advertisements on recruitment portals, LinkedIn, university website, and other sourcing channels.
• Source candidates through job portals, social media, employee referrals, and professional networks.
• Screen resumes and prepare candidate shortlists.
• Coordinate interview scheduling with hiring managers and interview panels.
• Maintain recruitment trackers and applicant databases.
• Ensure a positive candidate experience throughout the recruitment process.
• Coordinate pre-employment documentation, background verification, and reference checks.
• Prepare offer documentation and support onboarding activities.
• Generate recruitment MIS reports, dashboards, and hiring metrics.
• Support employer branding initiatives and recruitment events.
• Coordinate with external recruitment agencies where required
• Collaborate with the Global Talent Acquisition Partner to ensure consistency in process, accurate reporting and candidate experience.

• Assist in employee onboarding and induction programmes.
• Maintain employee records and HR documentation.
• Support attendance, leave management, and HRMS updates.
• Coordinate employee confirmation, probation review, and contract documentation.
• Support payroll inputs by ensuring timely submission of attendance and employee data.
• Assist in implementing HR policies and procedures.
• Support employee engagement activities, training coordination, and HR events.
• Maintain HR reports and employee databases with complete accuracy.
• Coordinate exit formalities and documentation.
• Ensure confidentiality of employee information and HR records.
• Provide administrative support to the Head of HR on various HR initiatives and projects.
• Supporting for employee Engagement activities
• Collaborate with the Global People Operations team to ensure consistency in process, accurate reporting and a positive employee experience.

• Experience in recruitment and HR operations is essential.
• Experience in the education or university sector will be an added advantage.
• Minimum 30% travel across India
• Recruitment positions filled within agreed timelines.
• Time-to-hire and quality of hire.
• Candidate experience and hiring manager satisfaction.
• Accuracy of HR documentation and employee records.
• Timely completion of onboarding and employee lifecycle processes.
• HRMIS and recruitment reporting accuracy.
• Compliance with HR policies and statutory requirements.
• Support provided to HR projects and employee engagement initiatives.

Person Specifications

• Bachelors in a relevant field.
• 1-2 Years of Experience in supporting University HR operations
• Experience in higher education. Experience of working with a top-ranked university is an advantage.
• Experience in supporting HR Operations, Talent Acquisition & Employee Engagement .
• High level of competence using IT, including the Microsoft Office suite.
• Evidence of having achieved the Recruitment targets in conversion
• Diploma / Master's level qualification in Human resources Management (Desirable)
• 1 Year Experience of supporting international University (Desirable)
• Experience Related to Education Domain (Desirable)
• Experience is working with Global Team , Stakeholders (Desirable)

• Ability to organise own workload under pressures of time, resources and attention to detail.
• Evidence of successful personal management and organisation skills.
• Ability to assimilate a large volume and range of information, provide analysis and proposed actions in relation to markets.
• Good numerical skills (Desirable)

• Ability to respond positively and creatively to unforeseen events whilst at home and abroad.
• Creative and entrepreneurial thinking ability.
• Personal management skills to include consistent professional presentation, conduct and attitude.
• Development of own area of specialist responsibility and meeting set targets.
• Collaboration Evidence of having worked with multiple stakeholders, both internal and external
• Ability to support team members where needed.
• Excellent verbal and written English communication skills, including the ability to present effectively to diverse audiences in an engaging way.
• Excellent interpersonal skills and the ability to relate to a wide range of people from many different cultural backgrounds.
• Ability to engender confidence and influence people.
• Ability to successfully work across teams in matrix management environments, so that objectives are fully realized.
• Ability and willingness to travel extensively and at short notice.
• Ability and willingness to work long and out of hours.
• A commitment to upholding our equality, diversity and inclusion strategic plan in spirit and in practice.
• Experience of having worked in a multicultural environment. (Desirable)
• Fluency or working proficiency in languages relevant to the region. (Desirable)

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