Sr. Proposal Specialist

Hiring Manager: Sunnie Hallman

Talent Acquisition Advisor: Smijeet Kurup

Job Code Level: RBP3

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At OpenText, AI is at the heart of everything we do—powering innovation, transforming work, and empowering digital knowledge workers. We are hiring talent AI can't replace to help us shape the future of information management. Join us.

Your Impact

The Senior Proposal Specialist is one member of a small, but highly visible team responsible for supporting the preparation and creation of proposals to support OpenText sales opportunities. Duties include managing qualified proposal projects through the entire proposal lifecycle from intake of the assignment to the final delivery of the completed material to the customer.

What the Role Offers

• Manage overall RFI, RFQ, RFP, and other questionnaire activities – from initial receipt to the Bid-No Bid call to final submission – to ensure an on-time submission
• Proactively manage a workload that includes responsibility for multiple proposal assignments and other tasks, as required, in a fast-paced, deadline-driven environment
• Take responsibility for driving the proposal process and ensuring critical milestones and all deadlines are met, as well as coordinating reviews with key stakeholders providing final quality assurance and adherence to department, corporate and legal compliance
• Review and analyze customer requirements, create outline of tasks and schedule of events
• Participate in team alignment calls and strategy discussions to clarify scope of work, gain insights into the business opportunity, understand key messages/differentiators and develop win themes
• Coordinate the contributions of the contributing team members (i.e., sales, solution engineers, product, strategy, IT Security and other SMEs, as needed) to develop high quality, compliant responses that put OpenText in the best position to win
• Create the customer response template and manage project workflow through the RFP process (i.e., draft, review, approval)
• Prepare final document for submission; format, proofread and edit for accuracy, clarity and readability
• Train Sales and other cross-functional organizations on proposal best practices, policies, and procedures
• Assist in management of our proposal content library to include the most timely, consistent, and currently relevant market, product, and company information

What You Need to Succeed

• 3+ years Proposal management experience in the enterprise software or high-tech industry is preferred
• Ability to easily adapt and learn new software and processes
• Ability and desire to work well within a fast-paced, high-energy, tight-knit team environment
• Integrity, flexibility, adaptability, a positive attitude, a desire to excel in a high impact, fast-paced, deadline-driven environment, and a willingness to “do what it takes” to get the job done.
• Excellent written and verbal communication skills; strong organizational skills
• Ability to work independently and as part of a team; ability to adhere to strict deadlines
• Excellent knowledge of Microsoft Office applications, Adobe Acrobat, additionally experience with a mainstream proposal automation tool and Salesforce is a plus
• Bachelors degree, or equivalent experience.

One Last Thing

OpenText is more than a corporation—it’s a global community built on trust, character, and purpose. Here, we act ethically, care deeply about people, and always put our clients first. We help teams succeed through collaboration, tackle challenges with resilience, and innovate with intention.

OpenText's commitment to diversity and inclusion surpasses legal requirements, evident in our Equal Employment Opportunity Statement of Policy which promotes a respectful and empowering environment for employees of all backgrounds, culture, national origin, race, color, gender, gender identification, sexual orientation, family status, age, veteran status, disability, religion, or other basis protected by applicable laws.

If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please submit a ticket at Ask HR. Our proactive approach fosters collaboration, innovation, and personal growth, enriching OpenText's vibrant workplace.

Compensation: At OpenText, we offer a thoughtfully designed benefits package that supports your physical, emotional, and financial wellbeing. As you move through the hiring process, we’re happy to provide more details about our compensation programs, including variable and commission compensation opportunities for eligible roles, vacation entitlement, and paid time off.

Salary Range: $72,200 - $108200 CAD per annum ; Depending on the candidate’s education, experience, skills, geographical location, and alignment with internal equity and external market, actual salary may vary and be higher or lower than the range posted.

AI Usage Disclosure: As part of our commitment to transparency, we use artificial intelligence (AI) tools to assist in various stages of our recruitment process, including resume screening, candidate matching, interview scheduling, and communications. These tools are designed to improve efficiency, reduce bias, and enhance candidate experience. All decisions regarding hiring are made by qualified human professionals, and we continuously monitor our AI systems to ensure fairness and compliance with applicable regulations.