Admin Assistant - Anti-Trafficking

ANTI-TRAFFICKING ADMINISTRATIVE ASSISTANT

Department:              Anti-Trafficking

JOB SUMMARY

The Administrative Assistant for Anti-Trafficking is responsible for the daily management and  administrative tasks of the Anti-Trafficking department. They will maintain collaborative relationships with the Anti-Trafficking Executive Director, Directors, and other staff. 

ESSENTIAL DUTIES AND FUNCTIONS

• Ensure all monthly assigned reports of Executive Director and Director of Anti-Trafficking are submitted to appropriate departments on time (expense reports, data entry, inquiries form, deliverable, etc.) 
• Coordinate, support, and assist in hosting Anti-Trafficking events, as assigned 
• Arrange travel for Executive Director and Directors, as needed 
• Assist in preparation for external speaking engagements 
• Ensure Anti-Trafficking Executive Director and Directors, and team members have coordinated calendars as necessary 
• Coordinate and ensure follow up with other departments for Anti-Trafficking needs  
• Maintain and update forms in Q-Drive per Executive Director  
• Ensure sufficient supply of office materials/equipment is maintained 
• Respond to and coordinate follow through for incoming emails and phone inquiries  
• Coordinate Zoom meetings for Anti-Trafficking team 
• Coordinate and streamline Christmas and special events for Anti-Trafficking 
• Work with Executive Director, Directors, and team members to create and maintain updated PPTs for presentations 
• Maintain training logs for Executive Director, Directors, and team members 
• To perform such other duties as may be assigned by the Executive Director of Anti-Trafficking 

SUPERVISORY RESPONSIBILITIES

• N/A

REQUIRED EXPERIENCE AND QUALIFICATIONS

• High school diploma or GED required 
• Proficient use and knowledge of Microsoft office (Outlook, Word, Power Point, and Excel) 

PREFERRED EXPERIENCE AND QUALIFICATIONS

• Clerical experience preferred 
• Advanced education preferred 

COMPETENCIES

• Present oneself, both at and outside of work, in a manner keeping with One More Child’s Core Values of Humble, Hungry, Wise, and Called. 
• Ability to build effective professional working relationships internally and externally.  
• Effective communication skills, both oral and written; attention to detail, and ability to multi–task and stay organized under tight deadlines. 
• Present themselves outside the agency in a way in keeping with the firm’s core values and guiding principles.  
• Ability to maintain confidential employee and company information. 
• Ability to multi-task.  
• Ability to understand and follow oral and written instructions, meet deadlines, and work independently.  
• Ability to solve daily problems by analyzing situations, determining the next step and implementing.  
• Ability to comprehend and process information rapidly and accurately. 
• Skills in effectively organizing work, files, records, etc., to maintain efficient workflow. 
• General knowledge of standard office practices and office equipment. 

SPIRITUAL QUALIFICATIONS

• It is the mission of One More Child to provide Christ centered services to vulnerable children and struggling families. As stated in the Second Amended and Restated Articles of Incorporation, One More Child provides these services in a Christian context consistent with The Baptist Faith and Message (2000). Employees of One More Child commit to live in a manner that is not contrary to this foundational statement of faith.
• Have had a personal conversion experience with Jesus Christ and been scripturally baptized.
• Possess a sense of commitment to ministry through vocation.
• Hold a sincere desire to seek God and His kingdom.
• Demonstrate personal and devotional habits and practices such as Bible study, prayer, and daily meditation.
• Be a member of a New Testament, evangelical Church in the local community and attend regularly.
• Engage in witness activities as a normal part of life.

PHYSICAL DEMANDS

These physical requirements are not exhaustive, and One More Child may add additional job-related physical demands to these if the need arises. Corrective devices may be used to meet these physical requirements.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to walk and reach with hands and arms. Specific vision abilities required by this job include close vision.  

This job requires the ability to work in stressful conditions from time to time and remain focused for extended periods of time. The ability to lift up to 30 pounds (boxes, documents, and/or equipment) may be required on occasion. 

WORK ENVIRONMENT

The work environment describes the conditions that an employee may encounter when performing their job duties, including but not limited to, the essential functions of the position. Reasonable accommodation may be available to enable individuals with disabilities to perform these duties. 

Job functions are performed primarily in a normal office environment.  

DISCLAIMER

This job description is not intended to be an all-inclusive list of the requirements of this position, but to describe the general nature of the job and provide a reasonable representation of its activities. Additional related work may be identified and assigned by the organization and included as an area of responsibility while assessing performance.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

One More Child is committed to a workplace environment that encourages growth and respect for all current and prospective employees based upon job-related factors such as their educational background, work experience, and ability to perform the essential functions of a particular job. It is the policy and practice of One More Child to prohibit any form of discrimination or harassment based on statuses protected under federal, state, or local laws which are applicable to the organization. As a religious organization, One More Child provides services in a Christian context consistent with The Baptist Faith and Message (2000). Employees of One More Child commit to live in a manner that is not contrary to this foundational statement of faith.

CLEARINGHOUSE

In compliance with House Bill 531 (2025), please access the State of Florida's Background Screening Clearinghouse Education and Awareness website: https://info.flclearinghouse.com