Proposal Budget and Contracts Specialist I
About this role
Proposal Budget & Contracts Specialist I
Location: Hybrid - Warsaw
Department: Proposal, Budget & Contracts (PBC)
About the Role
We are looking for a Proposal Budget & Contracts Specialist I to join our growing team. In this role, you will manage proposal, budget, and contract activities across the clinical trial lifecycle, supporting both pre-award and post-award opportunities.
Working closely with Business Development, Therapeutic Strategy, Project Management, and other cross-functional teams, you will play a key role in developing high-quality proposals, preparing budgets, coordinating contracts, and ensuring a seamless transition from bid to project delivery.
This is an excellent opportunity for someone with experience in the pharmaceutical, CRO, or clinical research industry who enjoys working in a collaborative, fast-paced environment.
Key Responsibilities
- Manage assigned opportunities from RFI/RFP through proposal, budget, bid defence, contract execution, and change orders.
- Review client requirements and coordinate cross-functional input to deliver high-quality, client-focused proposals.
- Prepare compelling proposal documents and presentations that effectively communicate Novotech's value proposition.
- Develop study budgets and change orders using internal pricing tools and coordinate vendor quotations where required.
- Prepare, review, and manage client contracts, ensuring compliance with company procedures and timelines.
- Coordinate opportunity handover to Operations following contract execution.
- Build strong relationships with internal stakeholders, vendors, and clients to ensure successful project delivery.
- Maintain accurate documentation within systems including Salesforce, Ironclad, and SharePoint.
- Contribute to process improvements, knowledge sharing, and mentoring activities.
About You
You are a highly organized and detail-oriented professional who enjoys managing multiple priorities and collaborating with diverse stakeholders. You have strong communication skills, a commercial mindset, and a passion for delivering high-quality client solutions.
Qualifications & Experience
- Bachelor's degree in Life Sciences, Clinical Research, Pharmacy, Biomedical Sciences, or a related discipline.
- Minimum 2 years' experience within a CRO, pharmaceutical, biotechnology, or clinical research environment.
- Experience preparing proposals, budgets, contracts, or change orders is highly desirable.
- Strong project coordination and stakeholder management skills.
- Excellent written and verbal communication skills.
- Advanced proficiency in Microsoft Excel, Word, and PowerPoint.
- Experience with systems such as Salesforce, Ironclad, SharePoint, or similar platforms is an advantage.
Why Join Novotech?
At Novotech, you'll be part of a global CRO recognized for delivering high-quality clinical research across the Asia-Pacific region, North America, and Europe. You'll work alongside talented professionals in a collaborative environment that supports learning, career growth, and meaningful contributions to advancing clinical research.
Novotech is a global full-service clinical Contract Research Organization (CRO).
At Novotech, ambition meets opportunity. As a globally recognized leader in clinical research and scientific advisory services, we are proud to combine our position at the forefront of the industry with an award-winning workplace culture that values ambition, innovation, and growth. Named Employer of Choice, Great Place to Work and Employer of Choice for Gender Equality (EOCGE), we are committed to fostering an environment that reflects the life-changing work we do.
Since 1997, we have expanded our global footprint, now with 30+ offices across Asia-Pacific, the United States, and Europe. This growing network unites professionals from diverse backgrounds and disciplines to advance therapies that improve patient outcomes worldwide.
At Novotech, our employees are at the heart of our success. By offering trust, flexibility, and autonomy through programs like NovoLife, our flexible benefits framework, we empower team members to create an effective work-life balance that delivers professional satisfaction and maximum results for clients.
With access to mentorship opportunities, professional development programs, and a dynamic community, Novotech offers a platform for driven individuals to achieve personal growth while shaping the future of healthcare. Join us to be a part of a team that values your contributions and supports your ambition to make a global impact.
At Novotech we have advanced therapeutic and regulatory expertise, the ability to execute across markets and a client-centric service model, so that our clients get a trusted, long-term partner and an accelerated path to bring their life-changing advances to market. This gives our employees the opportunity to develop their careers by joining a diverse and supportive global organization with a collaborative culture, whilst working with clients on the cutting-edge of life sciences.
At Novotech you will work alongside empowered teams with a shared commitment to success.
- Strategic vs transactional mindset.
- Ability to gain insights and make proactive decisions quickly.
- Culture that fosters partnership and collaboration, where every voice is heard and valued.
- Ongoing support from senior stakeholders and leadership team.
Company at a glance
Novotech is a globally recognized full-service clinical research organization (CRO) and scientific advisory company that provides biotech and small- to mid-sized pharma companies an accelerated path to market since 1997. With a global footprint spanning 30+ offices across the Asia-Pacific region, North America, and Europe, and partnerships with 5,000+ trial sites, Novotech offers unparalleled access to key clinical trial destinations and diverse patient populations.
Novotech leverages its therapeutic and regulatory expertise, client-centric service model, local market insights, and advanced analytical tools to expedite patient recruitment, enhance trial efficiencies, and bring life-changing therapies to market faster. This work has been recognized by awards such as the Frost & Sullivan CRO Company of the Year, which Novotech has received for 19 consecutive years.
For more information or to speak to an expert team member visit www.Novotech-CRO.com
Top Benefits
- Flexible Benefits Framework (NovoLife)
- Mentorship Opportunities
- Professional Development Programs
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