Accounts Payable Supervisor

Description

Accounts Payable Supervisor

Corporate Office- Leawood, KS

Position Summary 

The Accounts Payable Supervisor oversees all aspects of the accounts payable function for corporate and property-level entities. This role is responsible for end-to-end AP operations, system administration, vendor management, team leadership, compliance, and continuous process improvement. The position plays a critical role in driving automation, strengthening controls, and ensuring accurate and timely payments while serving as a key internal resource across accounting, operations, and vendors.

Key Responsibilities:

Accounts Payable Operations

· Review all invoices for appropriate documentation, approvals, and policy compliance prior to payment.

· Oversee weekly processing of checks, ACH, and credit card payments across all entities.

· Ensure invoices are processed accurately and paid on time.

· Perform and review month-end AP reconciliations and assist with month-end close and accruals.

· Understand and manage the financial implications of voided and reversed payments.

· Direct and resolve vendor inquiries, discrepancies, and audit statements.

Vendor & Payment Systems Management

· Administer and optimize AP-related systems including Concur, Paymode-X, Bottomline, SmartAP, VendorCafe, and Conservice.

· Manage vendor onboarding, maintenance, approvals, and COI compliance.

· Lead vendor transitions to electronic payment methods (ACH and virtual card).

· Manage corporate vendor accounts (e.g., Amazon, Uber, DoorDash).

· Conduct monthly vendor and platform review calls; report on KPIs, metrics, and payment status.

· Prepare and process annual 1099s and ensure regulatory compliance.

Corporate Card & Expense Programs

· Manage the US Bank One Card program for site and employee cards, including:

o Card issuance, user management, and statement retrieval

o Monthly reconciliations for multiple card statements and vendor payments

o Policy enforcement and processing oversight

· Administer Concur for expense reimbursements and corporate card spend:

o Manage users, approvers, workflows, and system settings

o Review, approve, audit, and process expense reports

o Identify and flag expenses outside policy guidelines

Team Leadership & Training

· Supervise Accounts Payable Associates and oversee daily departmental operations.

· Review and manage work performed by offshore AP resources (ExoEdge).

· Provide coaching, feedback, training, and performance guidance to AP staff.

· Assist with employee and vendor training on AP processes and systems.

· Serve as a subject-matter expert and internal resource for AP-related inquiries.

Process Improvement, Compliance & Reporting

· Review, improve, and create SOPs and training documentation.

· Drive automation and efficiency initiatives within AP and P2P workflows.

· Monitor KPIs, prepare for audits, and maintain compliance with internal controls and policies.

· Provide internal teams with documentation and support as required.

· Analyze data and trends using advanced Excel skills to identify risks and improvement opportunities.

Requirements

Required Skills & Qualifications 

· 3-5+ years of progressive Accounts Payable or accounting experience, including supervisory responsibility.

· Strong experience administering AP and expense platforms (Concur, Paymode-X, VendorCafe, etc.).

· Advanced Excel skills with the ability to analyze and interpret large data sets.

· Strong understanding of AP controls, compliance, and audit requirements.

· Proven ability to improve processes, implement automation, and scale operations.

· Excellent communication, customer service, and problem-solving skills.

· Self-starter with strong critical-thinking and decision-making abilities.

#CORP