DSP - David Place
About this role
Overview
At The New York Foundling, we trust in the power and potential of people, and we deliberately invest in proven practices. From bold beginnings in 1869, our New York-based nonprofit has supported hundreds of thousands of our neighbors on their own paths to stability, strength, and independence. We help children and families navigate through and beyond foster care. We help families struggling with conflict and poverty grow strong. We help individuals with developmental disabilities live their best lives, and we help our neighbors access quality health and mental health services core to building lifelong resilience and wellbeing. Together, our interrelated programs provide a whole-person, whole-family, and whole-life approach that unlocks solutions for a lifetime.
The Senior Administrative Assistant plays a key role in ensuring seamless office operations, supporting leadership, and driving effieciency across administrative functions. This position requires a high level of organization, problem solving, and initiative to contribute to the overall success of the organization.
Responsibilities
The Senior Administrative Assistant plays a key role in ensuring seamless office operations, supporting leadership, and driving effieciency across administrative functions. This position requires a high level of organization, problem solving, and initiative to contribute to the overall success of the organization.
Core Responsibilities:
- Maintain meeting coordination to optimize leadership time and efficiency. Manage issues as they arise in an efficient and effective manner.
- Oversee administrative processes, ensuring compliance with company policies and improving workflow efficiency. Identify inefficiencies and propose process improvements.
- Based on program needs and as needed, prepare reports, presentations and correspondence with a high level of accuracy and professionalism in as per established deadlines.
- Upload check requests and petty cash in ReQlogic for processing, ensuring timely and accurate financial transactions per process guidelines.
- Maintain custodian responsibilities for metrocards and petty cash, ensuring proper tracking, distribution, and reconciliation.
- Maintain organized records, confidential files, and documentation to support business operation. Close case records in accordance with organizational policies, maintaing proper documentation and compliance
- Prepare records for auditing, ensuring documentation is accurate, complete, and readily accessible for review.
- Supervise receptionist staff, providing guidance and ensuring adherence to best practices.
The New York Foundling is committed to attracting and retaining a diverse employee population, the Foundling will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
Qualifications
- High School degree or GED
- 3 + years of administrative experience
- Strong time managment and organizational skills
- Leadership & Collaboration
- Ability to independently prioritize and executive multiple complex tasks
- Organiational skills
- Communication skills
- Technical proficiency
- Confidentiality & Intergrity
Education Required
High School / G.E.D.Company at a glance
At The New York Foundling, we believe that all people—no matter circumstance or zip code—have the opportunity to reach their full potential. But for all of us, discovering what we are capable of and reaching our full potential requires support along the way.
We believe and trust in the potential of all people. We work in partnership with more than 30,000 children, adults, and families each year on their own paths to stability, strength, and independence.
We believe in the power of personal choice and self-determination. The New York Foundling has deliberately challenged the notion that individuals are limited by their circumstances or are incapable of making the right choice for their future. Rather, our network of programs, services, and opportunities are carefully designed for children, families, and adults to create transformational change in their own lives.
We believe and invest in proven practices. With nearly 150 years of experience creating resources, tools, and social capital, we have learned from our community what works. At the same time, we’re not afraid to invest in bold new approaches that comprehensively address challenges and provide the foundation for people to drive their own future.
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