Purchasing Coordinator
About this role
Division: TEMA
Summary Description: To provide support services to the purchasing function and the continued development, revision, and implementation of the ongoing program of procurement of approved and/or specified materials and services.
Academic and Trade Qualifications: High school diploma or equivalent required with 2 years of college or professional training and experience.
Work Experience: 2 or more years of work experience in a customer service oriented environment and direct interaction with customers/clients
Responsibilities:
- Maintains and improves upon electronic records for purchasing department.
- Maintains and improves upon an effective order acknowledgement and expediting follow-up system for purchasing orders.
- Review order acknowledgement report daily and update as necessary.
- Process order acknowledgements as they are received and update system and assist buyers in reconciling discrepancies.
- Requests quotations and/or information as directed by Director of Purchasing.
- Regularly reviews open order reports to spot past due items to start expediting.
- Monitors receiving report daily and assists with adjusting base pricing on the system as necessary.
- Assists buyers in entry and proofreading of purchase orders in preparation for approval.
- Sets up new vendor information on the system.
- Sets up new non-stock items on the system.
- Initiates adjustments with vendors at the direction of buyers involving purchasing, purchase order revisions, and cancellations.
- Works close with warehouse to reconcile shipping discrepancies.
- Place orders directly with suppliers as directed by Director of Purchasing.
- Assists with emergency work plan during severe weather as directed.
- Perform other functions or duties as required or directed.
Job Knowledge: Effective working knowledge of office procedures and purchasing procedures preferred. Most possess working knowledge of computers and office machines with good understanding of filing systems and follow-up.
Abilities and Skills: Accurate typist with at least 60 wpm with ability to type numerals effectively. Ability to operate a variety of office equipment such as computer terminal, PC, calculator, and copier / printer. Must understand and be able to compute discounts, percentages, various units of measure, etc. Must possess effective telephone and written business communication skills.
Relationships and Contacts: Reports to Director of Purchasing and works closely with Purchasing team and accounting department
Working Conditions: Normal working conditions
Company Profile: North Carolina’s Electric Cooperatives (http://ncemcs.com/about/ncemc.htm) is the brand for the family of organizations formed to support the state’s 26 local electric cooperatives, including: North Carolina Electric Membership Corporation, the power supplier to many of the electric cooperatives; North Carolina Association of Electric Cooperatives, the cooperatives’ trade association; and Tarheel Electric Membership Association, Inc. (TEMA), a central purchasing and materials-supply cooperative.
North Carolina Electric Membership Corporation provides equal employment opportunities (EEO) to all applicants for employment.
Company at a glance
North Carolina’s electric cooperatives are a network of not-for-profit electric utility organizations powering the days and empowering the lives of 2.8 million North Carolinians from the mountains to the coast. There are 26 electric distribution cooperatives rooted in communities across the state, each committed to delivering homes, farms and businesses with safe, reliable, affordable and environmentally responsible electricity.
There is a group of cooperative organizations in Raleigh that works for the 26 distribution cooperatives. This group includes: North Carolina Electric Membership Corporation, the power supplier to the co-ops; North Carolina Association of Electric Cooperatives, the trade association providing services to them; and Tarheel Electric Membership Association, the organization that supplies the cooperatives with the materials necessary to maintain their modern, sophisticated systems.
Each cooperative is independent and owned by the people, called members, to whom it provides service. Those members elect the cooperative’s board of directors, which is responsible for establishing the cooperative’s policies, goals and strategies.
The cooperative difference lies in our history and structure as not-for-profit utility providers that put people first. This difference positions us perfectly to operate daily with a unique purpose: to improve the quality of life in the communities we serve and empower our members to take control of their energy use.
Tired of cold applications?
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
Know someone who'd be great for this?