About this role
Program Coordinator - Events
The Event Coordinator at MAC Olive Grove School is responsible for planning, organizing, and executing a variety of school events, including academic, extracurricular, and community-focused programs. This role ensures that all events run smoothly, align with the school’s mission, and enhance student, parent, and staff engagement.
Key Responsibilities:
Event Planning & Execution:
Coordinate logistics for school events such as open houses, parent-teacher conferences, fundraisers, award ceremonies, performances, and sports events.
Secure venues, vendors, equipment, and materials as needed.
Develop event timelines, checklists, and contingency plans.
Stakeholder Coordination:
Collaborate with teachers, staff, students, and parent volunteers to ensure successful event execution.
Liaise with external vendors, performers, and guest speakers.
Communicate event details to participants, families, and the community.
Budget & Resource Management:
Assist in budget planning and track expenses to ensure cost-effective events.
Manage event-related purchases if needed
Promotion & Communication:
Promote events via newsletters, social media, and flyers.
Ensure timely dissemination of event information.
On-Site Coordination:
Oversee event setup, execution, and breakdown.
Troubleshoot issues and ensure adherence to safety and school policies.
Post-Event Evaluation:
Gather feedback from attendees and stakeholders.
Assess event success and provide recommendations for improvements.
Qualifications & Skills:
Bachelor’s degree in a related field (preferred).
Prior experience in event planning (school or nonprofit setting a plus).
Strong organizational, multitasking, and problem-solving skills.
Excellent communication and interpersonal abilities.
Proficiency in Microsoft Office and event management tools.
Ability to work flexible hours, including evenings and weekends for events.
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