Event Coordinator

Position: Event Coordinator 

Location: Vancouver

Duration : 8 weeks

Tasks and Responsibilities

• Meet with peer associations and other groups to promote and discuss event services
• Meet with sponsors and organizing committees to plan the scope and format of events, to establish and monitor budgets and to review administrative procedures and progress of events
• Coordinate services for events, such as accommodation and transportation for campers-participants, and other facilities, catering, displays, translation to other languages, special needs requirements, audio-visual equipment, printing and security
• Organize registration of participants, prepare programs and promotional material,
• and publicize events
• Plan entertainment and social gatherings for participants
• Ensure compliance with required by-laws
• Negotiate contracts for services, approve suppliers' invoices, maintain financial records, review final billing submitted to clients for events and prepare reports.
• Helps in liaising with clients in order to find out their needs and keep them up-to-date on the progress of the planning process for their event
• Liaises with team members in order to utilize the best marketing strategy for an event with regards to the purpose and venue of the event, as well as its budget