Back Office Executive/Support Specialist (m/f)
About this role
Job Description
Are You Ready to Make It Happen at Mondelēz International?
Join our Mission to Lead the Future of Snacking. Make It Possible.
You will help manage and maintain the facilities of a site/office (excluding manufacturing and IT-related areas) to ensure a conducive and comfortable work environment in accordance to health, safety, environment and security policy, guidelines and requirements.
This is a maternity leave cover.
How you will contribute
You will:
- Office management – ensuring smooth office operations (supplies, equipment, coordination with technical support)
- Coordinate and monitor the daily facility routines, (cleaning, common areas, small kitchens, ...) ensuring all vendor service levels are met and escalating and following up on any unresolved issues
- Support the facilities requirements of all factory/office-related projects and investments related to the property and to some extent production
- Adhere to the budget and annual plan for the maintenance of the site/office and ensure timely vendor payments
- Creation and management of purchase orders and receipts in the Coupa system for various suppliers – procurement of goods and services, overseeing ordering process from start till the end (delivery/service dockets + invoice uploading)
- Responsibility for supplying the warehouse with PPE, production tools, hygiene and cleaning materials (stock management)
- Communication with suppliers regarding quotations, orders, invoicing and reminders
- Administrative and organizational support for management team members
- Processing and reconciliation of business travel expenses for the director
- Support in organizing visits, audits, excursions and workshops, including:Catering, PPE, gift bags, technical equipment
- Assistance with logistics organization – transfers, taxis, hotels
- Handling and dispatch of company mail - both physical and electronic (record keeping and archiving of incoming/outgoing correspondence)
- Managing the company’s electronic mailbox and distributing documents
- Archive management as per the Mondelez regulation
- Close Cooperation and direct reporting to General Service Coordinator
What you will bring
A desire to drive your future and accelerate your career and the following experience and knowledge:
- Previous experience in similar role
- MS Office proficiency
- Responsiveness, anticipating issues ahead, proactive with willingness to learn
- highly organized personality, compliance with deadlines and costs
- Budgeting and budget monitoring
- Archive keeping experience will be beneficial
- “Can-do“ attitude and positive mindset
- Fluent english
We pride ourselves on having a high performing and collaborative culture where we support your career and development. In return for your commitment, drive and enthusiasm, we offer salary starting from 1.720€ plus annual bonus payment based on your performance. The final offer will depend on the skills and previous experience of the candidate. We also offer top attractive benefits.


Relocation Support Available?
No Relocation support availableBusiness Unit Summary
We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply!
Our people make all the difference in our succes
Mondelēz International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Excited to grow your career?
We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply!
IF YOU REQUIRE SUPPORT TO COMPLETE YOUR APPLICATION OR DURING THE INTERVIEW PROCESS, PLEASE CONTACT THE RECRUITER
Job Type
Temporary (Fixed Term)Administration SupportAdministration ServicesCompany at a glance
Mondelēz International, Inc. (NASDAQ: MDLZ) is an American multinational confectionery, food, and beverage company based in Illinois which employs approximately 80,000 individuals around the world.
Our Purpose
Our purpose is to empower people to snack right. We will lead the future of snacking around the world by offering the right snack, for the right moment, made the right way.
Our Brands
We’re leading the future of snacking with iconic brands such as Oreo, belVita and LU biscuits; Cadbury Dairy Milk, Milka and Toblerone chocolate; Sour Patch Kids candy and Trident gum.
Our People
Our 80,000+ colleagues around the world are key to the success of our business. Our Values and Leadership Commitments of Love our Consumers and Brands, Grow Every Day, and Do What's Right shapes our culture – what we believe in, stand for, and what guides our actions and decisions. Great people and great brands. That’s who we are.
Our Strategies
We are uniquely positioned to lead the future of snacking with strong leadership in our categories, an unparalleled portfolio of global and local brands and a solid footprint in fast-growing markets. Aimed at delivering sustainable growth, our strategic plan is centered around three strategic priorities:
- Growth: accelerate consumer-centric growth
- Execution: drive operational excellence
- Culture: build a winning growth culture
Top Benefits
- Annual bonus payment
- Career development support
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