Executive Assistant (d/f/m)

mobile.de is Germany’s largest vehicle marketplace, with more than 1.6 million listed cars, commercial vehicles, motorcycles, and e-bikes (annual average 2025). Both private customers and registered vehicle dealers use the platform and benefit from more than 140 million visits per month*. As a “one-stop shop,” mobile.de’s offering includes not only buying and selling, but also financing and leasing solutions. Founded in 1996, the company is a subsidiary of Adevinta, a global leader in online classified portals.
Based in Berlin-Charlottenburg, we offer a dynamic environment where growth, learning, and collaboration are at the heart of everything we do.If you are driven by an eagerness to disrupt, have a passion for collaboration, and are excited about shaping the future of mobility, we would love to hear from you.

About the Role
We are seeking an accomplished, forward-thinking Executive Assistant (d/f/m)  to provide top-tier administrative and strategic support to our senior leadership team at mobile.de. This pivotal role is ideal for a seasoned professional who excels at anticipating needs, orchestrating complex priorities, and ensuring seamless operations in a fast-paced, international environment.
As a trusted partner to our C-level leaders, you will not only manage day-to-day logistics but also act as a proactive force in driving effective executive operations. You will be instrumental in enabling our executives to focus on high-impact initiatives, while you handle the details with precision, foresight, and discretion.You’ll join a small team of Executive Assistants, collaborating both within mobile.de and across the broader Adevinta network, and contributing to a culture of excellence, support, and shared success.

• 5+ years supporting senior executives in a dynamic, international business environment, with a track record of managing complexity at scale
• You think several steps ahead, pre-empting needs and solving problems before they arise
• Exceptional organizational, time management, and multitasking skills
• Strong written and verbal communication skills
• Proficient with Office/Google Workspace and quick to master new tools, systems, and processes
• Demonstrated AI fluency and a practical understanding of how AI tools can support executive productivity, including drafting, summarizing, research, information organization, workflow optimization, and meeting preparation 
• High degree of integrity, professionalism, and emotional intelligence
• Self-motivated, energetic, and resilient—bringing ownership, curiosity, and a growth mindset to everything you do
• Business fluency in both German and English

 

• Manage complex calendars, scheduling meetings across time zones, and anticipating conflicts and ensuring the executive schedule reflects priorities
• Coordinate domestic and international travel arrangements, including itineraries and logistics
• Prepare, proofread and edit high-quality communication materials to ensure clarity, professionalism and alignment with leadership priorities
• Plan and support leadership meetings, including agenda development, note-taking, and follow-up actions
• Serve as the primary point of contact between executives and internal/external stakeholders
• Manage and coordinate key projects and events on behalf of the executive team, ensuring seamless execution from concept to completion.
• Represent the executive office at internal and external events, fostering strong relationships and acting as an ambassador for our culture and values
• Drive and participate in cross-functional initiatives that help shape and strengthen our internal culture and operational excellence
• Drive initiatives to improve executive efficiencies, support special projects, and lead operational initiatives as needed

Working at mobile.de comes with its perks! Enjoy the following benefits (some of many):

• Rewards: competitive base salary. 
• Team-Building: Regular team and company events offer the opportunity to network and learn from each other.
• Learning & Development: Keep growing with access to coaching, learning platforms and resources.
• Mobility: Stay mobile with a monthly transportation allowance.
• Enjoy working: Our well‑equipped office supports focused work and teamwork -  plus inviting social zones where colleagues can relax and connect
• Flexible working: a hybrid approach with the option to work abroad for a set number of days per year.
• Wellbeing: confidential employee assistance and support services available to employees and their immediate families.

Meaningful Work: We are a diverse, international, highly skilled and passionate team committed to a world where people share more and waste less. Every day you will have the opportunity to make a huge difference for our users, customers as well as shape the future.

Embracing AI: We're at the forefront of integrating cutting-edge AI technologies into our operations. Being part of mobile.de you will work with and learn about AI tools, contributing to projects that leverage AI to enhance efficiency, improve customer experiences, and drive our mission forward. With an AI-first mindset, we foster a culture of continuous learning and experimentation, empowering our team to explore and apply AI in meaningful ways for the company and themselves.

Growth and Development: We are a global organisation who truly believes in growing our people. To support this we offer lots of development and training opportunities and provide a budget for our team members.

Connection and Inclusion: Our culture is the glue that holds us together. We believe in making meaningful connections and creating an inclusive atmosphere with lots of opportunities to connect both in your day to day work and through social team activities (online and offline).

mobile.de is an equal opportunity employer and we value diversity. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status.(*Source: mobile.de Google Analytics Tracking, average per month January to December 2025)