Inventory Control & Receiving Manager
About this role
Midwest Cards | Warehouse & Operations | Full-Time
Position Purpose
Owns all inbound inventory from purchase order creation through receipt validation, vendor discrepancy resolution, inventory placement, warehouse organization, and inventory control. This role ensures inventory is accurately received, documented, stored, and reconciled — catching issues before Operations, Purchasing, or Accounting find them after the fact. Not responsible for daily order fulfillment, except in emergencies.
Key Responsibilities
- Review expected receipts and open POs daily; monitor allocation reports and delayed shipments
- Coordinate receiving schedules and prep storage locations before arrival
- Match shipments to POs; validate quantities; identify shortages/overages and damages
- Complete Item Receipts in NetSuite; monitor aging POs and open discrepancies
- Monitor pre-shipment allocations, split shipments, and vendor confirmations
- Reconcile receipts against POs and vendor docs; escalate shortages/overages to vendors within 24 hours
- Own discrepancy investigations (missing pallets, short/partial shipments, wrong product, damage) until resolved
- Hold undocumented inventory; loop in Purchasing/Product/Operations to identify origin
- No sale of inventory until properly documented and approved
- Validate case quantities and packaging configs against PO expectations; escalate UOM errors
- Confirm freight against expected receipts; support Accounting/Purchasing; escalate freight discrepancies
- Move toward verifying freight receipts before vendor payment whenever possible
- Receive and validate returned inventory; coordinate disposition with Operations
- Manage bin assignments, zone utilization, and warehouse maps
- Plan storage for incoming inventory and lead relocation projects
- Assign inventory destinations; manage staging areas; oversee putaway completion
- Execute bin transfers proactively to free up capacity
- Conduct bin audits; investigate discrepancies; manage exception reporting
- Co-own RF-SMART receiving workflows, scan validation, and bin-directed putaway
- Drive testing and adoption of new warehouse technology
- Monitor received-not-billed and billed-not-received inventory; review vendor prepayments
- Resolve PO/receipt discrepancies before month-end close
Not a shipping resource. Success is measured by inventory accuracy, vendor accountability, warehouse organization, and operational control — not packages shipped. This role is the first line of defense against inventory errors, vendor discrepancies, and warehouse inefficiencies.
Tools & Systems
- NetSuite — Item Receipts, purchase orders, transfer orders
- RF-SMART — scan validation, bin-directed receiving and putaway
- ShipStation — shipment and freight coordination as needed
- Warehouse or inventory control experience, ideally with high-SKU or high-value goods
- Sharp attention to detail and comfort owning vendor accountability conversations
- NetSuite, RF-SMART, or comparable WMS/ERP experience a plus
- Organized and proactive — plans ahead rather than reacts
- Trustworthy with high-value inventory and chain-of-custody controls
Company at a glance
Midwest Cards brings a modern approach to trading cards. Built by collectors and investors, we’re here to make the hobby more exciting, inclusive, and informed.
Our Mission
To evolve the card collecting experience through knowledge and exceptional service.
Our Values
Informed. Inclusive. Trustworthy. Innovative. Helpful.
The Midwest Way
We combine Midwest hospitality with fresh energy, offering premium products, expert insights, and superior service.
The Experience
Enjoy a clean, modern shop designed for all ages, featuring sealed wax, packs, and display cases filled with professionally graded cards from top sports and trading card games. Our knowledgeable staff is always ready to help.
Elite Customer Service
Our team of collectors helps you find the cards and boxes you want—online or in-store—delivering a best-in-class experience from browsing to unboxing.
ADDRESS: 401 N Front St #95, Columbus, OH 43215
HOURS:
Sunday: 10 AM - 5 PM
Monday - Thursday: 11 AM - 8 PM
Friday: 11 AM - 10 PM
Saturday: 10 AM - 10 PM
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