PT Clerk-Accounts Payable

Job DetailsJob Location: Main Campus - MIDLAND, TX 79705Position Type: Part TimeEducation Level: High SchoolSalary Range: $12.00 HourlyJob Category: Admin - ClericalPT Clerk-Accounts Payable

Midland College | Midland, Texas

Job Summary

The PT Clerk-Accounts Payable provides clerical and administrative support to the Accounts Payable department. Responsibilities include data entry, document imaging, filing, answering phones, and assisting with basic invoice processing tasks in accordance with College policies and procedures. This position supports the timely and accurate flow of information within the Accounts Payable office and provides customer service to vendors and campus departments.

ABOUT MIDLAND COLLEGE

At Midland College, we believe education transforms lives, strengthens communities, and creates opportunity for future generations. As a driving force for workforce development and economic growth in the Permian Basin, we serve dual-credit students, first-time-in-college learners, adult students, and working professionals. Through strong partnerships with K-12 schools, universities, business and industry, and community organizations, we make education accessible, prepare students for meaningful careers, and help shape the future of our region.

Midland College is a dynamic institution experiencing rapid enrollment growth and institutional growth. We are continually evaluating how we work, challenging ourselves to improve, and embracing innovation to serve our students and community better.

Three Core Values define our culture

YES – We embrace challenges with curiosity, optimism, and a solutions-oriented mindset.

STUDENTS – Student success is at the center of every decision we make.

ACT – We take ownership, move with purpose, and deliver meaningful results.

We seek individuals who are adaptable, resilient, and energized by change. Our employees ask thoughtful questions, challenge the status quo, solve problems collaboratively, and continuously look for better ways to serve students. We work hard, think strategically, and hold ourselves accountable. We also believe great teams support one another, celebrate successes, and bring positivity, perspective, and a sense of humor to the workplace.

What You Can Expect at Midland College

A leadership team committed to action, collaboration, and continuous improvement
A Board of Trustees that values stewardship, innovation, and long-term vision
A community that believes deeply in the power of education to create opportunities
Meaningful work, supportive colleagues, and the opportunity to make a lasting impact, every single day

If you're passionate about making a difference, excited by growth and innovation, and ready to help students succeed while strengthening the Permian Basin, we invite you to join our team.

ESSENTIAL FUNCTIONS

Perform data entry for accounts payable transactions in the ERP system
Scan and index invoices, purchase orders, check copies, and other documents into the imaging system
File accounts payable documents and maintain organized, accurate filing systems (physical and electronic)
Assist with opening, date-stamping, and distributing daily AP mail
Answer department phone lines and route calls or messages appropriately
Perform basic invoice review for completeness before forwarding to Accounts Payable Specialists
Assist with matching invoices, purchase orders, receiving documents, and payment authorizations
Retrieve files and documentation as needed for audits, staff requests, or vendor inquiries
Assist with preparing check run materials, including envelope stuffing and sorting held checks
Maintain office supply inventory for the Accounts Payable area
Assist with photocopying, shredding, and general office tasks as needed
Provide customer service to vendors and campus departments regarding basic AP questions
Perform other duties as assigned

QualificationsRequired Qualifications

High school diploma or GED
Basic knowledge of office practices and procedures
Proficiency with computers, including Microsoft Office applications
Accurate data entry and 10-key skills
Strong attention to detail and organizational skills
Ability to communicate effectively and provide excellent customer service
Ability to work independently and follow established procedures

Preferred Qualifications

Experience in an office, accounting, or accounts payable environment
Experience with document imaging systems
Experience with an ERP system (e.g., Jenzabar)

WORK ENVIRONMENT

Typical office

Business Hours

M-Th 8:00 a.m.- 5:00 p.m. F 8:00 a.m. – 12:00 p.m. Summer M-Th 7:30 a.m. – 5:30 pm
Periodic evening and weekend hours during peak periods (e.g., open enrollment, payroll)
Occasional travel (less than 10%)

Physical Demands

Must be able to remain in a stationary position 50% of the time
Must be able to sit or stand for long periods of time
The person in this position needs to occasionally move to other locations on campus
Repetitive use of a keyboard at a workstation
Use of manual dexterity
The person in this position frequently communicates with others verbally and electronically; must be able to exchange accurate information
Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus
Frequently moves equipment or paperwork weighing up to 20 pounds
Duties indoors and some outdoors
Office environment

Salary Range $12.00/hour

BENEFITS

Midland College faculty and staff enjoy a comprehensive choice of insurance plans* and retirement savings programs.

medical, prescription, dental, and vision plans, FSA
retirement savings programs
tuition remission for employees
generous paid time off including winter break

To learn more go to: Midland College Benefits *eligibility may vary based on job classification

SECURITY SENSITIVITY

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

Special Instructions to Applicants

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, CV/resume, and transcripts (if applicable). Unofficial transcripts will be accepted with the application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire (if applicable). If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.