Grant Accounting Specialist

Job DetailsJob Location: Main Campus - MIDLAND, TX 79705Position Type: Full TimeEducation Level: Associates DegreeSalary Range: $37,924.00 - $38,493.00 Salary/yearJob Category: EducationGrant Accounting Specialist

Midland College | Midland, Texas

JOB SUMMARY

The Grant Accountant supports the financial administration, monitoring, reconciliation, and reporting of federal, state, local, and private grants awarded to Midland College. Working under the direction of the Associate Director of Grant Accounting, this position helps ensure grant transactions are accurate, properly documented, recorded timely, and consistent with grant requirements and College policies. The Grant Accounting Specialist works closely with grant directors and College departments to monitor budgets, review financial activity, prepare routine reports and reimbursement documentation, and resolve accounting discrepancies. This position is well suited for an accounting professional who is detail-oriented, organized, interested in grant compliance, and eager to develop expertise in governmental and higher education accounting

ABOUT MIDLAND COLLEGE

At Midland College, we believe education transforms lives, strengthens communities, and creates opportunity for future generations. As a driving force for workforce development and economic growth in the Permian Basin, we serve dual-credit students, first-time-in-college learners, adult students, and working professionals. Through strong partnerships with K-12 schools, universities, business and industry, and community organizations, we make education accessible, prepare students for meaningful careers, and help shape the future of our region.

Midland College is a dynamic institution experiencing rapid enrollment growth and institutional growth. We are continually evaluating how we work, challenging ourselves to improve, and embracing innovation to serve our students and community better.

Three Core Values define our culture

YES – We embrace challenges with curiosity, optimism, and a solutions-oriented mindset.

STUDENTS – Student success is at the center of every decision we make.

ACT – We take ownership, move with purpose, and deliver meaningful results.

We seek individuals who are adaptable, resilient, and energized by change. Our employees ask thoughtful questions, challenge the status quo, solve problems collaboratively, and continuously look for better ways to serve students. We work hard, think strategically, and hold ourselves accountable. We also believe great teams support one another, celebrate successes, and bring positivity, perspective, and a sense of humor to the workplace.

What You Can Expect at Midland College

A leadership team committed to action, collaboration, and continuous improvement.
A Board of Trustees that values stewardship, innovation, and long-term vision.
A community that believes deeply in the power of education to create opportunities.
Meaningful work, supportive colleagues, and the opportunity to make a lasting impact, every single day.

If you're passionate about making a difference, excited by growth and innovation, and ready to help students succeed while strengthening the Permian Basin, we invite you to join our team.

ESSENTIAL FUNCTIONS

Support the financial accounting and reporting of assigned federal, state, local, and private grants under the direction of the Associate Director of Grant Accounting
Monitor grant budgets, expenditures, and account activity; identify discrepancies, unusual transactions, or potential budget concerns for review
Review grant transactions and supporting documentation for mathematical accuracy, appropriate approvals, available budget, and consistency with grant and College requirements
Reconcile assigned grant accounts and general ledger activity to financial reports and supporting documentation
Prepare routine financial reports, reimbursement requests, drawdown documentation, and invoices for review and submission by the Associate Director of Grant Accounting
Prepare journal entries, budget adjustments, account corrections, and other accounting transactions with appropriate supporting documentation
Maintain accurate, complete, organized, and audit-ready financial records for assigned grants
Track grant reporting, reimbursement, and other financial deadlines; communicate upcoming needs to the Associate Director and grant personnel
Assist with establishing grant accounting structures, including department and general ledger account setup, budgets, and system controls
Assist grant directors and departmental personnel with routine questions regarding grant balances, expenditures, documentation, and financial procedures
Research grant terms, institutional policies, and applicable financial requirements; elevate complex compliance questions to the Associate Director
Assist with month-end and year-end closing activities related to grants and assigned accounts
Prepare schedules, reconciliations, and supporting documentation for internal and external audits
Assist with year-end financial reporting, state reporting, and schedules supporting the College's audited financial statements
Perform general ledger maintenance for assigned grant accounts
Participate in training and professional development related to grant accounting, compliance, and College systems
Provide backup support for other Accounting department functions as assigned
Assist the Associate Director of Grant Accounting, Director of Accounting, and Associate Vice President of Accounting Services with reports, projects, and financial analysis
Perform other duties as assigned

QualificationsRequired Qualifications

Associate’s degree or equivalent in Accounting, Business, Finance, or related field; equivalent combination of education and experience may be considered
Minimum of two years of accounting or bookkeeping experience
Strong analytical, organizational, and problem-solving skills
High level of accuracy and attention to detail
Working knowledge of general ledger accounting and basic financial reporting
Excellent computer skills, including Word, Excel, and financial software
Excellent written, verbal, and interpersonal communication skills
Ability to interpret and apply complex regulations, policies, and procedures
Ability to establish and maintain effective working relationships with faculty, staff, auditors, and external agencies

Preferred Qualifications

Experience with grant accounting, grant administration, or sponsored programs
Experience performing general ledger or account reconciliations
Experience preparing journal entries, financial reports, or reimbursement requests.
Familiarity with federal grant requirements or Uniform Guidance under 2 CFR Part 200
Experience in higher education, governmental, or nonprofit accounting
Experience using Jenzabar One or another enterprise accounting or ERP system
Familiarity with grant reimbursement processes, budget monitoring, or audit documentation

WORK ENVIRONMENT

Typical office

Business Hours

M-Th 8:00 a.m.- 5:00 p.m. F 8:00 a.m. – 12:00 p.m.

summer M-Th 7:30 a.m. – 5:30 pm

Periodic evening and weekend hours during peak periods (e.g., open enrollment, payroll)
Occasional travel (less than 10%)

Physical Demands

Must be able to lift or move up to 25 pounds
Must be able to sit or stand for long periods of time
Use of manual dexterity
Repetitive use of a keyboard at a workstation
Travel for training, meetings, and events both in and out of town may be required

Salary Range: $37,924.00 - $38,493.00

BENEFITS:

Midland College faculty and staff enjoy a comprehensive choice of insurance plans* and retirement savings programs.

medical, prescription, dental, and vision plans, FSA
retirement savings programs
tuition remission for employees
generous paid time off including winter break

To learn more go to: Midland College Benefits *eligibility may vary based on job classification

SECURITY SENSITIVITY

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

Special Instructions to Applicants

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, CV/resume, and transcripts (if applicable). Unofficial transcripts will be accepted with the application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire (if applicable). If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.