Procurement Officer Addis Ababa (Internal) Readvertised

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action helping people triumph over adversity and build stronger communities from within now, and for the future.

Mercy Corps has been operating in Ethiopia since 2004, working in rural, peri-urban, and urban areas in five regional states - Somali, Oromia, Afar, Southern Nations Nationalities and Peoples, Amhara - and the capital city of Addis Ababa. We engage in both development and humanitarian work, and seek to integrate approaches, programs, and geographies as much as possible.  Our partners include government, academic institutions, development and private sector actors, civil societies, and communities.

Procurement Officer

Location: Addis Ababa, Ethiopia

Position Status: Full-time

Salary Level: 4

Risk Level: 3      

Program / Department Summary

The Procurement Department is committed to implementing and maintaining the highest standards of efficiency and integrity in the purchase of goods and services. The overriding objective for all Mercy Corps procurement activity is the prompt and effective provision of materials and services to Mercy Corps’ beneficiary populations in compliance with donor specifications

General Position Summary

Reporting to The Procurement Manger, the Procurement Officer is responsible for the timely procurement of goods and services for all Mercy Corps field offices in Ethiopia. Working closely with Program, Administration, Finance and Logistics the Procurement Officer is instrumental in supporting program activities through his/her services.

Essential Job Responsibilities

• Need to have full understanding of Mercy corps, Donor and standard procurement policies and procedures and donor procurement regulations;
• Procure goods and services in accordance with Mercy Corps policies and donor regulations and within the minimum time frames (lead-time) in a transparent, accountable, and cost effective manner; and facilitate the timely and efficient supply of goods and services.
• Assists staff as needed on creating clear and understandable purchase requests and other procurement documentation.
• Track purchase request and ensure timely purchases including maintaining current and orderly files of all procurement activities.
• Distribute request for quotations/invitation to tender and bid documents for suppliers and Obtain Performa invoices as per the specifications on the PR.

• Prepare Purchase requests, Invitation to tenders, Quotation Analysis, Note to File, Purchase Order, Payment Requests, Service contracts, Purchase Agreements, Consultancy Agreement Preferred supplier Agreement as required.
• Proactively coordinate the tendering process for both goods and services, ensuring that the process follows best practice and Mercy corps tender policies;
• Coordinate the procurement of the overseas purchased goods/services and assist and facilitate any import/export activities.
• Maintain proper procurement files guarantee the confidentiality of all specifications and price quotations made by the supplier.
• Support in the bids Evaluations/ analysis for all purchases(goods/services);
• Remain informed about sources of supply, methods, services and materials and interact with Vendors during collection of quotations and represent mercy corps in a professional manner.
• Always accord prompt and courteous reception and fair and equal treatment to all vendors/suppliers and their representatives.
• Provide equal opportunity for vendors/suppliers to make price and specification quotations.
• Avoid subjecting vendors/suppliers to needless expense or inconvenience when requesting quotations or returning goods.
• Prepare payment requests and ensure the necessary documents are attached for payments.
• Follow up payments are made on time for the suppliers.
• Ensures timely and safe delivery of items/ goods to the warehouse with proper documentation and coordinate with the storage and transfer of items to field sites.
• Explain as clearly and fully as possible to vendors/suppliers the reason(s) for the rejection of their bids/proposals.
• Identify potential, credible and competent vendors for MC and maintain contacts with suppliers and conduct price comparison in order to get the best price and quality material.
• Keep records of supplier database and maintain files of current market prices for commonly bought items.
• Carry out price surveys and maintain price list for routinely purchased items from preferred vendors and ensure prices charged by the suppliers are the market prices;
• Ensure MC, Donor and Government supply chain procedures are adhered to while purchasing goods/ services required by MC.
• Ensuring all specifications in the purchase requisitions are captured in the requests for quotations and subsequently in the purchase order;
• Work with the procurement committee as per MC Supply Chain Policy to source suppliers.
• Coordinate with Procurement Manager on procurement planning and budgeting;
• Tracking in-coming shipments of ordered goods, reviewing completeness and accuracy of shipping and confirming timely arrival of the right quantity and quality of delivered consignments;
• Maintain up to date records for all procured goods and services, including approved CN/SOW and supporting documentation: purchase requisitions, quotations, bid evaluations, purchase orders, and related documents;
• Assist in the drafting framework agreements and other related agreements for preferred suppliers;
• Participate in preparing prequalification documents and appraising prequalified suppliers;
• Will be providing weekly procurement status reports to the units he/she supports;
• Flexibility in supporting any other units in case the officer assigned is away on leave,
• Assist on driving MC vehicles for duties other than procurement and undertake field assignments when assigned by the Supervisor.
• Maintain vehicle log-sheets; Keep vehicle Equipment, tools, spares safely. Keep the vehicle clean and report needs and problems to Transport Officer.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in country of operation;
• Other duties as assigned.

Strategy & Vision

Integrity and transparency through ethical behavior, compliance with stated practices and policies, and communication of our goals and results;

• Operating in a manner which supports attainment of the organization’s goal and Prioritizing and organizing actions & resources to achieve objectives;
• Creating value through strategic thinking, efficient processes
• Organize activities to secure resources for programs and convince stakeholders to provide support.

Compliance

• Ensure that Mercy corps, Donor and Government procurement policies are addressed while procuring;
• Provide consistent and constructive support to other departments to ensure compliance with policies and procedures.
• Promptly inform the Procurement Manager of any areas of concern of potential or suspected violations of policies and procedures.

 Documentation and Reporting

• Follow up with relevant units, internal or external on documents and ensuring all procurement records are complete and accessible.
• Prepare monthly & weekly Purchase Request Tracking report and consolidate all Purchase Request Tracking from Country field office reports. Share report to Procurement Manager and other internal departments as required.
• Analyze Purchase Request Tracking in order to ensure that all procurement is carried out efficiently and in a timely manner.
• Prepare Finance-related reports such as monthly PR commitment report & Cash Projections.

Training & Outreach

• Attend online trainings of Mercy corps as required and develop capacity

 Staff Supervision

• None

Finance & Compliance Management

• Ensure compliance with donor and Mercy Corps regulations related to procurement

Influence & Representation

• Communicate effectively to ensure overall project targets and donor obligations are met.
• Represent Mercy corps in a professional manner.

GEDSI (GENDER, EQUALITY, DIVERSITY AND SOCIAL INCLUSION)

• Be a thought partner in the recruitment of diverse team and promoting inclusive and safe work environment including supporting early career team members to fulfil their professional goals)
• Lead by example to promote gender equal and inclusive workplace culture in a day-to-day interaction with team members, partners and program participants

Security

Ensure compliance with security procedures and policies as determined by country leadership.

Organizational Learning 

As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

Mercy Corps team members are expected to support all efforts toward accountability, specifically
to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

Supervisory Responsibility

None

Accountability

Reports Directly To: Procurement Manager  

Works Directly With: All MC staff  

Knowledge and Experience

• Degree in high or high school Diploma in Purchasing and Supply Management, Management, Accounting or any related field and two years’ work experience for degree and 3 years for Diploma holders in procurement and Logistics positions
• Good computer skills (especially Microsoft excel, word and outlook)
• Proficiency in English Language
• Proficiency in Amharic and English languages
• Willingness and ability to perform other duties as assigned

Success Factors

• Demonstrated cultural sensitivity and appropriate flexibility.
• Emotional maturity and physical stamina.
• Excellent organizational skills with ability to successfully manage multiple tasks.
• Responsible and trustworthy.
• Must be confident, self-starter, an independent thinker and have strong organizational, interpersonal and communication skills; team oriented
• Demonstrated ability to work effectively with diverse group of people.
• Good communication skills, written and oral are required.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps;

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline ([email protected]).

Application Process

All qualified individuals are invited to apply for the advertised position. All applications, including a CV, three references, and all applicable official papers, must be sent electronically.

Only candidates that are short-listed will be acknowledged and called for interviews.

“Mercy Corps is an equal opportunity employer promoting gender, equity and diversity. Qualified female and young candidates are strongly encouraged to apply. We are committed to empower women and youth.”

DEADLINE FOR ALL APPLICATIONS: July 27, 2026