CASH ASSISTANT

General Position Summary

The Cash Assistant will support the day-to-day implementation of cash activities in the assigned districts, including coordination with the relevant support departments. He/she will coordinate internally with the logistics/finance/security teams to ensure smooth implementation of activities and overall achievement of program objectives. The Cash Assistant will be reporting to the Cash officer. This position is based in Herat province.

ESSENTIAL JOB FUNCTIONS:

SAFEGUARDING RESPONSIBILITIES

• Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work
• Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members
• Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.

Essential Job Responsibilities

• Under the guidance of Cash officer, supporting the day-to-day cash and activities including administrative tasks.
• Work closely with all Cash project stakeholders.
• Contribute to all field work, including identifying program participants and vendors, participating in distributions, monitoring and supporting beneficiaries during the distribution periods, and other field-based tasks as assigned.
• Assist the Cash team in all tasks that facilitate the achievement of program deliverables, ensure that all activities are implemented smoothly and effectively, and make the best use of project resources for program participants.
• Initiate and track procurement processes for purchase requests, purchase orders, and payment requests for Cash project in coordination with the Procurement Department.
• Work with the program assistant to manage the program filing system for all activities and ensure that information is organized according to the reporting and auditing needs of the program. Ensure required levels of confidentiality.
• Coordinate closely with the Cash officer, relevant to administrative and finance to ensure proper logistics, administration, and human resources of the program are conducted within MC policy and with the maximum benefit to the program.
• Perform participants’ data compilation, storing, and updating on a regular basis. And share the data with the supervisor to be incorporated into reports and assessments as required.
• Contribute with team to provide all the trainings related to cash activities.
• Conduct monitoring and data collection as directed by the cash Officer, assisting with specific surveys or assessments as needed.
• Contribute to effective program reporting, monitoring and evaluation systems for both internal and external use in coordination with the program staff. This includes interviewing beneficiaries for communications materials and case studies.
• Contribute to program documentation by updating program files and following Mercy Corps responsible data usage policy.
• Contribute to providing the Cash Officer with up-to-date information on the affected and targeted community, and coordinates with different stakeholders.
• Ensure all interventions adhere to Mercy Corps’ Gender Policy, Do No Harm principles, and beneficiary accountability standards. In addition to ensuring protection mainstreaming in implementation of Cash program activities
• Other duties as assigned.