About this role
Active DoD Security Clearance Preferred
US Citizenship Required
NO VISA SUPPORT or C2C
Primary Function:
An Internal Sales and Proposal Coordinator drives revenue and supports the business development team by managing the end-to-end sales proposal process. They collaborate with internal teams to respond to Request for Proposals (RFPs), ensuring high-quality, accurate, and compliant bids that maximize win rates.
Key Responsibilities:
Proposal Coordination & Development
Manage the end-to-end RFP process from initial receipt to final submission, ensuring all strict client deadlines are met.
Organize and lead proposal kickoff meetings with technical and commercial teams to define requirements and assign tasks.
Review, edit, and format proposals to guarantee they reflect the client’s scope of work and the company's win strategy.
Ensure strict compliance with RFP/RFI guidelines and internal formatting standards before final submission.
Maintain and organize the content library, including boilerplate text, past project profiles, and standard proposal templates.
Internal Sales & Operations Support
Serve as the primary liaison between field sales, technical subject matter experts (SMEs), and leadership.
Track sales pipelines, update customer data, and record bid outcomes in Customer Relationship Management (CRM) systems.
Assist in drafting commercial documents, reviewing pricing sheets, and assembling pre-qualification packages.
Facilitate a smooth handover from the sales team to account management or project delivery upon contract award.
Minimum Requirements:
Education: Bachelor's degree in Business, Marketing, Communications, English, or a related field.
Experience: 2–5 years of experience in proposal coordination, bid management, or inside sales within a relevant industry (e.g., construction, SaaS, engineering).
Writing & Editing: Excellent written communication with exceptional attention to detail and proofreading skills.
Technical Acumen: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.
Soft Skills: Strong project management, cross-functional collaboration, and the ability to thrive under tight deadlines.
Preferred Skills:
Experience with proposal tools (e.g., GovEagle)
APMP certification (or in progress)
PMP certification (or pursuing)
Familiarity with SAM.gov, FPDS, USASpending.gov, WAWF, and EDA
Experience supporting DoD, federal, or IT services contracts
Position Benefits:
As a full-time employee of Long Wave, you are eligible for our benefits package including:
Competitive Salary
Medical, Dental & Vision coverage
401k
Educational Assistance
Life Insurance
Employee Assistance Programs & Work/Life Solutions
Paid Time Off
This position’s standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off.
EOE AA M/F/Vet/Disability
Tired of cold applications?
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
Know someone who'd be great for this?