Sr. Record Keeper - CEI

WHAT LJA HAS TO OFFER

LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands-on experience and exposure to a broad range of clients and services.

WHAT MAKES LJA DIFFERENT

At LJA, our employee-owners take pride in their work and their workplace. We’re guided by leaders who foster a culture of respect, collaboration and a shared vision of success. Our difference is evident in the experiences and opportunities we provide:

• Employee-owned. Client-focused
• Employee Stock Ownership Plan (ESOP)
• Consistently ranked as a Top Workplace
• Internal recruitment team, in-house training, and a marketing department specific to our industry
• We celebrate flexibility, allowing every team and office to lead with their proven approach
• Our culture champions continuous learning and personal growth
• We believe success comes through constant evolution and communication
• We are passionate about having fun and making money, all while creating impact

POSITION OVERVIEW: As a Sr. Record Keeper at LJA in our Transportation department, you will be responsible for maintaining construction project records and processing related paperwork; reviews and modifies contract documents to reflect changes to original agreement; monitors records to verify compliance with state and federal laws and determines payments due contractor for work completed. Work requires co-locating with construction inspection staff at project office including contact with contractors.

A TYPICAL DAY MIGHT INCLUDE:

• Attend pre-construction meetings to dialogue with contractor's bookkeeper on record-keeping procedures.
• Monitor contractors' compliance with federal requirements related to Equal Employment Opportunity and wages.
• Monitor On-the-Job Training program and Disadvantaged Business Enterprise and Small Business Enterprise programs; submits required reports.
• Prepares and submits monthly and final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made.
• Processes change orders, supplemental agreements and extra work orders.
• Sets up file and documentation system for each construction project within assigned area.
• Performs other job responsibilities as assigned.
• Scans and maintains project records in electronic database.
• Develops and follows processes to ensure contract compliance per FHWA and TxDOT contract requirements.
• Work and communicate with Project Managers project status and staffing plans.
• Manage, assign, and schedule work assignments with direct report record keepers

REQUIRED EDUCATION/LICENSE/CERTIFICATIONS:

• Associates Degree preferred, High School Grad or Equivalent in general high school studies or experience in industry

REQUIRED QUALIFICATIONS:

• 10 years in Construction record keeping, accounting (Experience can be satisfied by fulltime or prorated parttime equivalent)
• Supervisory experience required
• Related College education or relevant technical training may be substituted for experience on a year per year basis
• Communicate effectively
• Equal employment opportunity guidelines
• Contract development and oversight
• DBE and SBE programs
• Reading and interpreting applicable plans, schematics, specification and maps
• Preparing and maintaining confidential and sensitive records, files and reports
• Using computers and applicable programs, applications and systems

LEVEL UP WITH LJA

At LJA, we’re 100% employee-owned. This drives results, rewards ambition and supports long-term success for every team member. With almost 100 locations and 3,000+ employee-owners (and growing), we’re building something big! We want you to be part of it. Your future grows here.

• Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s.
• Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
• Family Support: Paid maternity and parental leave to help you focus on what matters most.
• Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team.
• Referral Bonuses: Know great talent? Get rewarded for helping us grow.
• Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
• Professional Development: Memberships to industry organizations to keep you connected and growing.
• Career Growth: Great internal mobility opportunities to advance your career.
• Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc.

To Executive Search Firms & Staffing Agencies: LJA, and its subsidiaries do not accept unsolicited resumes from any agencies that have not signed a service agreement. All unsolicited resumes will be considered LJA's property. This includes resumes submitted directly to hiring managers without contacting LJA's Human Resources Talent Department.