I. Job Summary

II. Key Responsibilities

• Prepare and post journal entries, accruals, and adjusting entries in accordance with GAAP.
• Perform monthly balance sheet and bank account reconciliations; research and resolve variances.
• Support the month-end and year-end close process, including account analysis and reporting schedules.
• Assist in leading the sales/use tax filing each month.
• Lead year end property and 10-99 tax filings. 
• Maintain accuracy and integrity of the general ledger, including proper account coding and classification.
• Ensure compliance with company accounting policies, internal controls, and applicable regulatory requirements.
• Identify and recommend process improvements to strengthen accuracy and efficiency across the accounting function.

• Directly supervise, schedule, and assign daily workload for AP Specialists/Clerks to ensure timely invoice processing and payment runs.
• Train, onboard, and mentor AP team members and operational teams on invoice processing, three-way matching, coding standards, and company policy.
• Serve as the escalation point for complex vendor disputes, discrepancies, and non-standard payment requests, including hauling, disposal facility, fuel, and equipment vendor accounts.
• Review and approve AP transactions, batches, and payment runs above assigned authorization thresholds.
• Coordinate with Procurement, Dispatch/Operations, and Fleet on vendor onboarding, W-9 collection, and resolution of PO/receiving discrepancies.
• Backfill AP team responsibilities during absences or peak volume periods (e.g., month-end, landfill/tipping fee reconciliations).

• Establish quarterly and annual AP department goals in alignment with Finance leadership's cash flow, vendor relations, and process-improvement priorities.
• Define and track key AP performance indicators, including invoice processing cycle time, purchase order completeness, percentage of invoices paid on time, early-payment discount capture rate, error/rework rate, and outstanding/aged payables.
• Lead initiatives to improve AP workflow efficiency, including expanded use of automation, e-invoicing, and system-based three-way matching.
• Own and strengthen AP internal controls (approval hierarchies, segregation of duties, duplicate-payment prevention) and ensure audit-readiness.
• Manage the vendor master file and vendor relationship escalations, ensuring accurate terms, W-9/1099 compliance, and timely dispute resolution.
• Review and approve the AP aging and accrual schedule as part of month-end close, ensuring liabilities are complete and properly stated.
• Set individual performance goals for AP team members that ladder up to department AP KPIs; track progress and provide regular feedback.

III. Supervisory Responsibilities

IV. Qualifications & Experience

• Bachelor's degree in Accounting, Finance, or related field required.
• Minimum 2–4 years of general accounting experience; 
• Prior experience leading, training, or supervising a team strongly preferred.
• Experience with ERP/accounting systems (e.g., NetSuite, Sage, SAP, or similar) and AP automation tools preferred.

V. Knowledge, Skills & Abilities

• Working knowledge of GAAP and internal control principles.
• Demonstrated leadership and people-management skills, including the ability to train, motivate, and hold a team accountable to goals.
• Advanced Microsoft Excel skills (pivot tables, lookups, reconciliation modeling); strong ERP proficiency.
• Excellent organizational skills with the ability to manage competing deadlines across close cycles and payment runs.
• Strong analytical and problem-solving skills, with a continuous-improvement mindset toward AP process and controls.
• Clear written and verbal communication skills for interfacing with vendors, operations leaders, and Finance leadership.

VI. Work Environment & Physical Demands