Specialist - Corporate Accounts Payable

Job Description:

Position Overview

The primary responsibility of the Specialist – Corporate Accounts Payable is to assist with the day-to-day operations of Corporate Accounts Payable, which includes but not limited to, processing invoices and payments, communicating with vendors, researching, and verifying documents and performing other duties as needed. 

All duties are to be performed in accordance with departmental and Las Vegas Sands Corp.’s policies, practices, and procedures. All Las Vegas Sands Corp. Team Members are expected to conduct and carry themselves in a professional manner at all times. Team Members are required to observe the company’s standards, work requirements and rules of conduct.

Essential Duties & Responsibilities

• Assists with the day-to-day operations of Corporate Accounts Payable, including invoice intake, review, coding, approval tracking, payment preparation, issue resolution, and accurate recordkeeping.

• Review, validate, code, and process vendor invoices, check requests, credit memos, and other payable transactions in accordance with company policies, approval requirements, and internal control procedures.

• Perform invoice matching, including two-way and three-way matching where applicable, to verify purchase orders, receipts, contract terms, pricing, quantities, and supporting documentation prior to payment..

• Monitor invoice queues, aging items, payment holds, exceptions, and outstanding approvals to support timely and accurate payment processing.

• Research and resolve invoice discrepancies, duplicate invoices, missing documentation, price variances, vendor statement issues, and payment inquiries in a timely and professional manner.

• Communicate effectively with vendors, internal departments, Procurement, Treasury, Accounting, and other business partners to resolve accounts payable issues and maintain positive working relationships.

• Reconcile vendor statements, accounts payable transactions, payment records, and outstanding balances to ensure financial records are accurate, complete, and properly supported.

• Review and audit employee expense reports for compliance with company travel and expense policies, receipt requirements, approval workflows, spending limits, business purpose documentation, and applicable tax or regulatory requirements.

• Identify, document, and escalate expense report exceptions, policy violations, missing receipts, duplicate submissions, personal expenses, or other non-compliant items.

• Handle confidential financial, vendor, payment, and personal identifiable information in accordance with company policies, data privacy requirements, and internal controls.

• Use financial systems, ERP platforms, expense management tools, AP automation tools, spreadsheets, and reporting tools to process transactions, research issues, and support workflow efficiency.

• Identify opportunities to improve accounts payable processes, reduce errors, strengthen controls, improve documentation, and enhance service levels.

• Perform job duties in a safe manner.

• Attend work as scheduled on a consistent and regular basis.

• Perform other related duties as assigned.

Minimum Qualifications

• At least 21 years of age.

• Proof of authorization to work in the United States.

• High school diploma or equivalent required; Bachelor’s degree in Accounting, Finance, or Business preferred.

• Must be able to obtain and maintain any other certification or license, as required by law or policy. 

• 2 years of experience in accounting, auditing, accounts payable or finance preferred.

• Must demonstrate proficient knowledge of computer software (MS Word, Excel, and financial systems) and have a strong understanding of accounting practices.

• Effective written and verbal communication skills in English.

Physical Requirements

Must be able to:

• Lift or carry 20 pounds, unassisted, in the performance of specific tasks, as assigned.

• Physically access assigned workspace areas with or without reasonable accommodation.

• Work indoors and be exposed to various environmental factors such as, but not limited to, CRT, noise, and dust.

• Utilize laptop and standard keyboard to perform essential functions of the job.

• Work remotely and in the office when required.