Management Assistant

At KWS Vegetables, we are looking for a Management Assistant to support our Research Management Team in Wageningen. In this varied role, you will coordinate administrative, financial, facility, IT, and organizational activities, acting as a key point of contact for the local office and ensuring efficient day-to-day operations.

Your Responsibilities:

As Management Assistant, you will play a central role in supporting the Research organization by:

• Coordinating invoice processing through xFlow, ensuring accurate booking and approval of invoices, and collaborating closely with Controlling to maintain high-quality financial processes.
• Supporting the Research Management Team with a wide range of administrative activities, including Employee Central (HR) processes.
• Organizing meetings, business travel, workshops, and events for members of the Research Management Team.
• Managing office purchasing through approved vendors and procurement tools, including CPH.
• Acting as the local IT coordinator by organizing laptops, software, mobile phones, and other equipment for employees and interns.
• Coordinating logistics activities, including preparing shipping labels, arranging courier services, and receiving and distributing parcels for the Research department.
• Supporting facility management by serving as the main contact for external service providers, building management, cleaning services, and office-related suppliers.
• Ensuring local policies, safety standards, and company culture are maintained within the Wageningen location.
• Acting as the local coordinator for compliance-related topics, including data protection and sustainability reporting (Cority).
• Supporting the Legal department by coordinating document authentication, collecting signatures, and managing communication with external notaries.
• Serving as a key point of contact for the Global Business Operations (GBO) and other internal stakeholders.

Your Profile:

You are a service-oriented professional with excellent organizational skills and a strong ability to manage multiple priorities. You enjoy working with a variety of stakeholders and take ownership of ensuring processes are completed accurately and efficiently.

You bring:

• Previous experience in administrative, office management, management assistant, executive assistant, or similar coordination role.
• Fluency in spoken and written English and Dutch.
• Excellent organizational and planning skills with strong attention to detail.
• A proactive, hands-on, and solution-oriented approach.
• Strong interpersonal and communication skills with the ability to collaborate across different teams and functions.
• High levels of integrity, discretion, and professionalism when handling confidential information.
• Confidence working independently while also being an active team player.
• A critical mindset with a continuous improvement approach.
• Flexibility and the ability to prioritize in a dynamic, entrepreneurial environment.

We look forward to receiving your application!