Finance Administrative Coordinator
About this role
Requisition ID: 181500
Job Level: Entry Level
Home District/Group: Kiewit Industrial & Water Engineering
Department: Administration
Market: Industrial
Employment Type: Full Time
Position Overview
Are you an organized, detail-oriented professional with a passion for finance, accuracy, and supporting business operations? Kiewit Industrial & Water Engineering (KIWE) is seeking a Finance Administrator to join our growing team in Itasca, IL.
In this role, you'll support the financial and administrative activities that help keep our projects and operations running smoothly. Working closely with project teams and business leaders, you'll assist with reporting, documentation, financial tracking, and day-to-day coordination in a fast-paced, collaborative environment.
District Overview
Kiewit’s Industrial and Water Engineering Group has the ability and the responsibility to greatly influence the successful outcome of our projects. Our team is multi-faceted, with best-in-class technical expertise focused on EPC and design-build delivery of industrial projects in markets such as Food & Beverage, Mineral Processing, Renewable Fuels, Pulp and Paper, Steel & Aluminum, Industrial Buildings, and Industrial Energy, Water and Utilities.
Location
This position is full‑time and office‑based in Itasca, IL. Our team is highly active, collaborative, and frequently on the move, so you’ll thrive here if you enjoy a fast‑paced environment and working with people.
Responsibilities
As a Finance Administrator, you'll support the team across a variety of financial and administrative activities, including:
- Assist with accounts payable, invoice processing, expense reports, and purchasing card transactions using Concur and other financial systems
- Maintain accurate financial records, budget tracking, and project cost documentation
- Prepare financial reports, spreadsheets, and presentations using Excel, Word, PowerPoint, and SharePoint
- Support project teams with cost tracking, forecasting updates, and financial data organization
- Coordinate vendor payments, purchase orders, and invoice approvals
- Assist with monthly reporting, reconciliations, and other accounting-related activities
- Provide general administrative support, including meeting coordination, travel arrangements, and document management
- Serve as a professional point of contact for internal stakeholders, vendors, and project teams
- Support office operations and special projects as needed in a fast-paced, collaborative environment
Qualifications
We're looking for someone who is eager to learn, takes initiative, and enjoys supporting financial and business operations in a collaborative environment. Ideal qualifications include:
- 0-5 years of finance, accounting, administrative, or business support experience (entry-level candidates with strong analytical skills and motivation are encouraged to apply)
- Associate's or bachelor's degree in Finance, Accounting, Business, or a related field preferred, but not required with relevant experience
- Strong written and verbal communication skills
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Proficiency in Microsoft Office, particularly Excel, as well as Word, PowerPoint, Outlook, and SharePoint
- Experience with Concur, ERP systems, or other financial software is a plus
- Strong attention to detail with a focus on accuracy and organization
- Comfortable working with financial data, reports, invoices, and budgets
- Ability to work professionally with individuals at all levels of the organization
- Demonstrated ability to handle sensitive and confidential information with discretion
- Positive, team-oriented mindset and willingness to take ownership of tasks and support the broader team where needed
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Other Requirements:
• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
Base Compensation: $20/hr - $30/hr
(Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)
We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
Equal Opportunity Employer, including disability and protected veteran status.
Company at a glance
At Kiewit, the projects we deliver make a difference, and we offer opportunities for you to make one, too. Our construction and engineering professionals work on some of the industry’s most complex, challenging and rewarding projects – whether it’s boring tunnels through mountains, turning rivers into energy, or building bridges that connect communities. Kiewit people tackle important projects of every size, in any market. Start your Kiewit adventure today at kiewitjobs.com.
Kiewit is one of North America’s largest and most respected construction and engineering organizations. With its roots dating back to 1884, the employee-owned organization operates through a network of subsidiaries in the United States, Canada, and Mexico. Kiewit offers construction and engineering services in a variety of markets including transportation; oil, gas and chemical; power; building; marine; water/wastewater; industrial; and mining.
We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
Top Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Wellness programs
- Employee assistance programs
- Life insurance
- Disability insurance
- Retirement plans
- Matching contributions
- Paid time off
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