Executive Assistant & Office Manager
About this role
To provide high-level executive support to the MEEA Executive team whilst managing and coordinating all office administration and support services across the regional hub. The role ensures seamless execution of executive priorities, efficient office operations, and effective stakeholder engagement across the Middle East and Eastern Asia region.
KEY RESPONSIBILITIES
Strategic
- Coordinate leadership meetings, prepare agendas, briefing materials, and ensure accurate minute-taking and follow-up actions.
- Track key regional initiatives, ensuring alignment and timely execution.
- Support preparation of board materials, executive reports, and strategic presentations.
Financial
- Manage office and administrative budgets across the regional hub.
- Monitor and control expenditure related to office operations, travel, and events.
- Coordinate procurement processes in collaboration with procurement teams.
- Manage CEO expense tracking, approvals, and reporting
Stakeholder / Customer
- Serve as the primary point of contact for the CEO with internal and external stakeholders.
- Manage high-level communications, ensuring professionalism and confidentiality.
- Coordinate VIP visits, board meetings, and executive engagements including logistics, itineraries, and briefings.
- Build and maintain effective relationships with regional and global stakeholders.
Operational
- Serving the Reception of the MEEA regional office
- Manage the CEO’s calendar, meetings, travel, and correspondence.
- Ensure efficient day-to-day office operations, including facilities, administration, and office services.
- Prepare executive-level presentations, reports, and correspondence.
- Maintain structured filing systems (electronic and physical) ensuring confidentiality and accessibility.
- Coordinate regional reporting cycles, governance tracking, and action registers.
- Organize corporate events, leadership workshops, and internal forums.
- Oversee office supplies, vendors, and service providers.
- Ensure consistency of templates, documentation, and communication standards.
Capability / People
- Support coordination of leadership team activities and internal communications.
- Assist in organizing recruitment processes, onboarding coordination, and HR-related activities.
- Provide administrative support to the wider regional team as required
DIMENSIONS
- Support to MEEA Executive team.
- Oversight of regional office management and administrative operations.
- Coordination across multiple countries and functions.
- Management of executive-level engagements, communications, and governance tracking.
MINIMUM QUALIFICATIONS
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Company at a glance
Keolis is a global leader in the shared mobility market and a committed partner to public transport authorities. Together, we co-construct safe, smart and sustainable public transport solutions that help to create more attractive places to live and work.
The world's leading operator of automatic metro systems and tramways, Keolis draws on a vigorous and open innovation policy with its partners and specialist subsidiaries - Cykleo, EFFIA, Keolis Santé and Kisio. The aim of this collaboration is to strengthen its core business and develop new, innovative and bespoke shared mobility solutions: trains, buses and coaches, trolleybuses, on demand transport, PRM-specific services, river and sea shuttles, bike share and rental, car sharing, all-electric autonomous shuttles, etc.
In keeping with our public service commitment, our objective is clear: offer appealing alternatives to private cars. With this goal in mind, we are focused on responding to the challenges of the mobility sector: the ecological transition, the digital transformation of lifestyles, the new expectations of citizens who want more flexibility and simplicity when they travel, operational excellence, security and public health.
Because each of us plays a part, no matter our role or background.
“That’s the way we move”
More information on our website www.keolis.com and on our social-media.
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