Office Services Associate
About this role
About Us:
Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.
Our Mission:
Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.
The Office Services Associate position will be a highly visible point of contact to our internal and external guests in the office and will provide a warm and welcoming office experience. This role will uphold clients' values and will work closely with the Client Service Manager to ensure the office operates efficiently and in excellence daily while consistently. providing the highest level of customer service.
ROLES & RESPONSIBILITIES:
Office & Facilities
Manage office and facilities operations in partnership with the Regional Office Manager and Office Manager.
Coordinate with building management, security, engineering, and vendors.
Submit maintenance requests and support overall workplace operations.
Visitors & Vendors
Coordinate visitor access with building security.
Greet and direct visitors, notifying appropriate contacts.
Monitor building access points as needed.
Validate and track approved visitor parking.
Conference Rooms & Space Reservations
Manage conference room and workspace reservations using internal systems.
Support scheduling needs and resolve conflicts.
Coordinate external building conference room bookings when required.
Meetings & Catering
Place and track all catering orders in line with firm guidelines.
Coordinate, confirm, and support catering setup and teardown.
Prepare meeting rooms and ensure alignment with meeting organizers.
Office Access & Security
Issue, track, and manage employee and visitor access badges.
Coordinate with building security for onboarding, offboarding, and access audits.
Office Operations
Respond promptly to employee requests.
Process mail, packages, courier requests, and certified mail.
Order business cards and life event items per guidelines.
Support event planning and office initiatives.
Maintain conference rooms and shared spaces throughout the day.
Common Areas
Ensure cleanliness and readiness of all common areas and conference rooms.
Replenish supplies and report issues as needed.
KNOWLEDGE, SKILLS & ATTRIBUTES:
1-2 years of experience in office services, hospitality, or workplace operations
Strong communication and relationship management skills
Ability to manage multiple priorities in a fast-paced environment
Proficiency in Microsoft Office and workplace systems
Strong attention to detail and organizational skills
QUALIFICATIONS:
Client-focused mindset
Leadership and accountability
Operational efficiency
Problem-solving and decision-making
The Compensation range for this role is 25.00 to 26.50 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.
All eligible employees receive access to a comprehensive benefits package, including:
Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Paid Time Off (PTO)
Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.
Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.
We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.
Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.
Company at a glance
This page is no longer active, as K2 Services is now Opensity Solutions.
Top Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- 401(k) retirement plan
- Paid Time Off (PTO)
- Transition bonus
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