HR/Finance Administrative Assistant

Job DetailsLevel: EntryJob Location: Colorado Springs, CO 80916Position Type: Full TimeSalary Range: $18.00 - $18.00 HourlyJames Irwin Charter Schools is seeking a detail-oriented and organized Finance and Human Resources Administrative Assistant to support our finance and HR teams. This role is essential in ensuring smooth operations by handling administrative tasks, financial record-keeping, payroll processing, and HR-related duties. The ideal candidate will be proactive, efficient, and committed to maintaining accuracy and confidentiality in all responsibilities.

Key Responsibilities

Finance Support

o Assist with processing invoices, expense reports, and purchase orders.

o Maintain accurate financial records and assist with budget tracking.

o Support payroll processing and employee reimbursements.

o Coordinate financial audits and ensure compliance with school policies.

Human Resources Support

o Maintain employee records and ensure compliance with HR policies.

o Support benefits administration and employee inquiries.

o Help coordinate staff training and professional development programs.

Payroll Administration

o Assist employees with payroll-related inquiries.

o Coordinate with finance and HR teams to ensure seamless payroll operations.

Administrative Duties

o Manage correspondence, scheduling, and document filing for finance, HR, and payroll departments.

o Prepare reports, presentations, and spreadsheets as needed.

o Maintain confidentiality in handling sensitive financial and personnel information.

o Provide general office support and assist with special projects.

Qualifications

o High school diploma or equivalent required; associate or bachelor’s degree preferred.

o 2+ years of administrative experience, preferably in HR, finance, or education.

o Strong computer skills, including proficiency in Microsoft Office Suite and Google Workspace.

o Experience with HRIS or accounting software is a plus.

o Excellent organizational and communication skills.

o Ability to handle sensitive information with discretion.

o Customer service mindset and a team-oriented attitude.

Job Type: Full-time

Benefits

401(k)
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance
Free, on-site (at Astrozon campus)daycare — based on availability

Schedule: 215 Days/Year, 8 Hours/Day

Ability to Commute

Colorado Springs, CO 80922 (Required)

Work Location: In person

Employment Eligibility Notice: Due to the confidential nature of Human Resources and Finance positions, James Irwin Charter Schools' anti-nepotism policy prohibits employees in these departments from having immediate family members employed by James Irwin Charter Schools. Applicants who have an immediate family member currently employed by the school may not be eligible for these positions. Any employment offer is contingent upon compliance with all applicable school policies, including the anti-nepotism policy.
Qualifications